RFCQ - ESB Prineville Sanding Aggregate

The Oregon Department of Transportation (ODOT) has issued a Request for Competitive Quotes (RFCQ) for the ESB Prineville Sanding Aggregate project, which involves supplying labor, equipment, machinery, and traffic control to produce and stockpile 10,000 cubic yards of specified aggregate in Crook County. The project is located approximately 3.7 miles west of Prineville on the Ochoco Highway, with the material source being the Grass Butte Cinder Pit, a jointly owned site managed by ODOT and Crook County. Key deliverables include excavation, processing, and stockpiling of winter traction sanding aggregate that must meet specific grading requirements for volcanic cinder pit materials. The evaluation criteria are structured as pass/fail assessments of responsiveness and performance record, with price serving as the final selection factor. The proposal submission deadline is January 25, 2024, with a contract performance period targeting substantial and final completion by November 1, 2024. Contractors will be required to comply with 2024 Oregon Standard Specifications for Construction and provide detailed documentation of material source development and operations.

This procurement is exclusively limited to Emerging Small Business (ESB) certified firms for contracts under $250,000, with a strict requirement that the awarded contractor must perform at least 51% of labor using its own workforce. The preliminary bid results indicate four contractors submitted proposals with unit prices ranging from $18.55 to $25.00 per cubic yard, resulting in total bid amounts between $185,500 and $250,000. No specific incumbent vendors were identified, and the project does not appear to require integration with existing infrastructure or technology. Additional requirements for the awarded contractor include providing a Taxpayer Identification Number, Certificates of Insurance, a Responsibility Inquiry Form, and potential Conflict of Interest Disclosure Forms. The contract is subject to various state regulations, including compliance with Oregon Revised Statutes regarding prevention of sexual harassment and the Oregon False Claims Act. No retainage will be held for this project, and payment will be made upon completion based on measurements of stockpiled aggregate using digital terrain modeling.