RFCQ - Corrosion Inhibitor for Salt Brine for Winter Maintenance

The Oregon Department of Transportation (ODOT) is conducting a Request for Competitive Quotes (RFCQ No. S-73000-00014985) for a corrosion inhibitor designed for liquid sodium chloride brine used in winter maintenance operations. The procurement seeks a product that is listed on the Clear Roads Qualified Products List under Category A3, with an additive rate not exceeding 20 percent. Deliveries will be made to two specific locations: a 15,000-gallon tank in La Grande and three 10,000-gallon tanks in Beaverton for the 2025-2026 winter season. Quotes will be evaluated based on a complex calculation involving base brine cost, inhibitor price, addition rate, ice melting capability, and application rate, with the award going to the responsible offeror providing the lowest cost per application per mile. Product evaluation will utilize the Montana Method (MT 525-10) Mechanical Rocker Test for Ice Melting Capacity, with product samples required to be submitted to Analytical Laboratories in Boise, Idaho. The quote submission deadline is October 8, 2025, and must be completed through the OregonBuys system, with interested vendors required to provide comprehensive documentation including references and safety data sheets.

The solicitation explicitly encourages participation from minority, women, emerging small, and service-disabled veteran-owned businesses, demonstrating ODOT's commitment to diversity and inclusion. Offerors must comply with non-discrimination requirements and maintain specific insurance coverages, including Workers' Compensation and Commercial General Liability insurance. While no specific budget range is explicitly stated, the procurement process suggests a comprehensive evaluation that goes beyond simple price considerations, incorporating performance metrics and quality assurance. Vendors must provide detailed documentation, including bills of lading, safety data sheets, and lot number tracking, with ODOT retaining the right to inspect, sample, and test products upon delivery. The contract includes provisions for potential rejection of loads that do not meet specified requirements, and pricing may be subject to 25% adjustments for improper delivery notifications. Successful vendors will be expected to integrate their product with existing winter maintenance infrastructure and meet stringent technical specifications outlined in the RFCQ documentation.