RFB REQ-0002814 - Floor Covering Supply & Installation Services

The Great Lakes Water Authority (GLWA) is seeking floor covering supply and installation services for multiple facilities in Southeast Michigan through Requisition No. REQ-0002814. The procurement involves comprehensive flooring services including project planning, demolition, preparation, and installation of carpet and vinyl tile across eight GLWA locations such as the Main Office Building, Central Service Facility, and various water plants. Vendors must be Michigan-licensed businesses with a minimum of five years of experience, capable of providing personnel, flooring products matching GLWA's specific standards, and installation teams with valid driver's licenses. The solicitation requires vendors to submit detailed documentation, including a subcontractor list and vendor certifications. An optional attendance meeting is scheduled for Wednesday, October 8, 2025, at 11:00 AM EST via Microsoft Teams, with vendor questions due by Friday, October 24, 2025, at 12:00 PM EST, and final responses due on Tuesday, November 4, 2025, at 12:00 PM EST. The evaluation will be based on a 100% cost-weighted criteria, selecting the lowest cost/responsive/responsible bidder.

There are no specific set-aside designations or restrictions on organizational types for this procurement. The contract is structured for a three-year initial term with two potential one-year renewal options, providing a comprehensive approach to flooring services. Vendors must provide a one-year labor warranty and five-year product warranty for installed flooring. The contract requires extensive insurance coverage, including workers' compensation, commercial general liability, automobile liability, and umbrella/excess liability. While specific budget ranges are not explicitly stated, the contract establishes a unit price-based compensation structure calculated per square yard and encompassing project planning, demolition, preparation, and installation. Vendors with a validated one-year aggregate performance score less than 70% will be deemed non-responsible. The contract allows for monthly invoicing with payment processed within 45 days of receiving a proper invoice.