RFB Grass Cutting Service at Air Guard Birmingham

The state of Alabama, specifically Jefferson County, is seeking a lawn maintenance service contract for the 117th Air Refueling Wing Sumpter Smith Air National Guard Base located in Birmingham. The Request for Bid (RFB) solicits a vendor to provide grass cutting services not to exceed 16 cuts per year, with cutting frequency varying seasonally (2-3 times per month during summer, no cuts during fall and winter). Mandatory requirements include a pre-bid conference and site visit on April 30, 2025, at 10:30 AM Central Time, with only vendors who sign the attendance sheet eligible to submit bids. The scope of work details comprehensive lawn maintenance including trimming shrub bed areas, cutting around fences and buildings, edging grass lines along sidewalks and parking lots, and blowing grass clippings and leaves from various surfaces. Bids must be submitted through the Alabama Buys supplier portal, with service to be performed weekdays between 7am and 3:30pm at 5401 East Lake Blvd, Birmingham, AL 35217. Vendors must coordinate the grass cutting schedule and cut height with the 117th Civil Engineering Squadron (CES) Point of Contact, with payment terms set at net 30 and invoices submitted only after service completion.

The procurement allows for a 12-month initial contract with options to extend for up to four additional 12-month periods under the same terms and conditions. Vendors must provide liability insurance with a minimum of $2,000,000 coverage and submit an insurance certificate with the State of Alabama as the certificate holder. While no specific set-aside designations are mentioned, bidders must comply with state requirements including tax compliance, E-Verify program participation, and prohibitions on economic boycotts. The contract will be awarded "all or none" to the lowest responsible bidder meeting all specifications. Although a specific budget range is not explicitly stated, vendors are required to provide unit pricing on a per-cut basis that includes all specified service requirements. Potential price adjustments may be considered if material or labor costs significantly increase, subject to written approval and limited to industry-specific price index or Consumer Price Index changes. Bidders must be prepared to provide documentation for site entry, including a valid driver's license, vehicle registration, and proof of insurance.