RFB 2025-29 Attachment 1 - Specifications and Pricing Pages FILLABLE.xlsx
XLSX spreadsheet 1 MB Posted
- Attached to
- RFB 2025-29 Office Supplies, Envelopes & Paper
- Solicitation number
- RFB 2025-29
- Issued by
- Madison County, New York
About this file
This document is a Request for Bid (RFB 2025-29) for office supplies, envelopes, and paper issued by Madison County, New York. The comprehensive bid opportunity covers a wide range of office supplies including envelopes (multiple types), forms, custom stamps, labels, paper products, file folders, writing implements, and various office accessories. The bid allows for line-by-line or whole award, with estimated quantities that are not guaranteed. Delivery will be limited to Oneida, Wampsville, and Canastota areas, with no minimum quantity requirements and no additional delivery or fuel surcharges permitted.
The bid includes specific pricing details for each item, with vendors required to provide brand name, vendor SKU number, package size, and cost per package. Madison County offers flexibility in payment, including the option to use a Purchasing Card (P-Card) with no additional fees. The county emphasizes that manufacturer and model numbers are reference points, and bidders can propose "OR EQUAL" alternatives that will be evaluated against the referenced models. Interested vendors must complete and sign all technical specification and pricing pages, with unsigned submissions being declared informal. The contact for questions is Laurie Winters, Purchasing Agent, who can be reached at (315) 366-2247 or purchasing@madisoncounty.ny.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| RFB 2025-29 Attachment 2 - Required Submission Pages.pdf | ||
| RFB 2025-29 Gen. Cond. and Inst.pdf |
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Text version
Sheet1
SPECIFICATIONS/PROPOSAL PRICING PAGES
SPECIAL CONDITIONS: RFB 2025-29
BID AWARD
This bid may be awarded line by line or as a whole.
BID RESULTS
Bid results will be available online at https://www.madisoncounty.ny.gov/bids.aspx. Please reference the bid number when emailing.
CONTACT PERSON
Please address all questions to Laurie Winters, Purchasing Agent at (315) 366-2247 or purchasing@madisoncounty.ny.gov.
INVOICE
Invoice will be sent to Madison County Purchasing Office, PO Box 575, Wampsville, NY 13163.
ORDERS/DELIVERY
• No minimum quantity requirements allowed
• No delivery/shipping charges allowed
• No fuel surcharges allowed
• Delivery areas will include: Oneida, Wampsville, and Canastota.
PAYMENT OPTION
The County has the option to pay a portion or in full the amount of the proposed bid with a Purchasing Card (P-Card), if the awarding bidder accepts credit card payments with no additional fees.
QUANTITY
All quantities provided are estimated, not guaranteed.
REFERENCES
Manufacturer and model numbers as stated in this specification are for reference purposes only.
Equipment bid shall be on an “OR EQUAL” basis evaluated by the County using the models referenced as a minimum baseline for comparison.
TECHNICAL SPECIFICATIONS PAGE/PROPOSAL PRICING PAGE
| Item # | Description | Brand Name | Vendor SKU Number | Package Size | Cost per package |
| Envelopes | |||||
| 1 | Envelopes, #10, 4 1/8" x 9 1/2", Gummed, 24 lb, White Paper, SIDE SEAM ONLY, 500/bx, 2500/cs MUST BE SHIPPED IN CASE LOTS | ||||
| 2 | Envelopes, #10, 4 1/8" x 9 1/2", Sub 24, White Wove, SIDE SEAM ONLY, Windows , 2500/cs MUST BE SHIPPED IN CASE LOTS | ||||
| 3 | Envelopes, #10 Business Envelopes, Gummed, 24 lb, Double Window, Security Tinted, 4 1/8" x 9 1/2" - Top Window: 1-3/16" x 3-1/2" Position: 3/8" from left and 2" from bottom - Bottom Window: 1" x 4" Position: 3/8" from left and 1/2" from bottom | ||||
| 4 | Envelopes, Double Window Envelope for Tax Form, 24 lb. Gummed, Security tint, 5 5/8" x 9", White (DW4ALT100) 500 count - Top Window: 3 7/8" x 11/16", 1/4" from the left and 3 1/2" up from the bottom - Bottom Window: 3 7/8" x 11/16", 4 3/8" from the left and 2 1/2" up from the bottom | ||||
| 5 | Envelope Tax Form (W-2), Double Window, Gummed, 5-5/8"x9", White, 50 count | ||||
| Forms | |||||
| 6 | Form Paper, CS04168, 8 1/2"x11", 24#, White w/ 3" perf from Bottom 2500/ctn (Real Property) | ||||
| Office Supplies | |||||
| 7 | At-A-Glance Planning Notebook - Write, Remember, Undated Planning Notebook with Reference Calendar - Small #70-3210 5 1/2" x 9" | ||||
| 8 | Avery Durable Plastic 8 Tab Write & Erase Dividers for 3 Ring Binders, Slash Pocket, Translucent White, Works with Sheet Protectors, 1 Set | ||||
| 9 | Avery 5305 Medium Embossed Tent Cards, White 2-1/2 x 8-1/2, 100 Cards/Box | ||||
| 10 | Avery Notary Seal Labels, 2" Diameter, Printable Gold Certificate Seals, Inkjet, 3-pack, 132 Gold Seals Total | ||||
| 11 | Banker's Clasp, ACCO brand, 5 3/4", silver, 2/pk | ||||
| 12 | Custom Stamp - Clear & Crisp Impressions - Personalized Self-Inking Rubber Stamp - 3 lines 0.5" x 1.5" impression area, in red, black, or blue color ink | ||||
| 13 | Custom Stamp -1" round, Logo Stamp, Personalized | ||||
| 14 | Custom Stamp - Heavy Duty Date Stamp with 2-Line Custom Text, Self-Inking Stamp - 1"x 1-5/8" - 2 color Blue/Red Ink, | ||||
| 15 | Custom Stamp - N82 Xstamper Versadater - 2 color Blue Text with Red Date, Prints the month, day, and year along with your custom copy - one line above the date and one line below the date, dials easily change the date, pre-inked stamp prints text in blue and date in red, impression area 1-5/16"x2-1/8" | ||||
| 16 | Custom Stamp - Xstamper Pre-Inked Custom Stamp N42 New York Pocket Notary Stamp 5/8"x2-7/16", Personalized up to 4 lines of text, rectangular impression | ||||
| 17 | 4.0 Date only stamp, self-inking, Impression, Size 1-5/8"x3/8", Black Ink | ||||
| 18 | DYMO Rhino Industrial Permanent Polyester Labels, 3/8", Black Print on White Tape | ||||
| 19 | DYMO Rhino Industrial Permanent Polyester Labels, 3/8", White Print on Black Tape | ||||
| 20 | Epsom Premium Photo Paper, High Gloss, 68 lb., 11 x 17 Inches, 20 Sheets/Pack | ||||
| 21 | FiloFAX Notebook, 6.26"x8.5", twin-wire binding that allows notebook to lay flat, elastic closure, ruler/page marker, 4 dividers, one of the includes a pocket, various colors: red, black, navy blue, orange, fuchsia, teal, | ||||
| 22 | FiloFAX Paper refills, 5.82"w x 8.26" l , 56 sheets of 100 gsm fountain friendly paper, lined | ||||
| 23 | HP Premium Plus Phot Paper, Satin, 8.5 x 11", 50 sheets | ||||
| 24 | Ink Pad, 2000 PLUS Self-Inking Rectangular Replacement Pad, 1" x 3 1/4" Impression | ||||
| 25 | Journal, Blueline Executive, Blue, 11" x 8.5", 150 Pages (A10.82) | ||||
| 26 | Label, Large Address 1.4 in x 3.5 in (Brother DK1208) | ||||
| 27 | Label, Large Rectangular 4"x3.33", Fluorescent Neon Green, Laser Printer,100 Sheets | ||||
| 28 | Pendaflex SureHook Hanging File Folders, Legal Size, Standard Green, 4/Pack | ||||
| 29 | Pen, Sharpie S-Gel, Fine .5 mm, Blue Ink, DZ | ||||
| 30 | Protectors, Label, Smead Seal And View Clear Tab Label Protectors CLL 3 1/2" x 1 11/16" 100/box | ||||
| 31 | Report Cover, Pressboard, 2 Prong Clip, Reinforced top hinge, Letter, 2-Inch Capacity, Black, Oxford 06021 10 pk | ||||
| 32 | Report Cover, Pressboard, 2 Prong Clip, Reinforced top hinge, Letter, 2-Inch Capacity, Black, Oxford 06021 25 pk | ||||
| 33 | Uniball Vision Elite Roller Ball Pen, Blue Ink, Bold 5 Pens Per pk | ||||
| 34 | Uniball Vision Elite Roller Ball Pen, Red Ink, Bold 5 Pens Per pk | ||||
| Paper | |||||
| 35 | HP Inkjet Bond Paper, 24 lb, 36" x 150' Roll, 95 GE/108 ISO, BR WE | ||||
| 36 | NCR - Premium Digital Carbonless Paper, 3-Part, White, Canary, Pink, 8.5"x11" , 167 sets/ream, case price | ||||
| 37 | NCR - Premium Digital Carbonless Paper, 2-Part, White, Canary, 81/2" x 11", 250 sets/ream, case price | ||||
| 38 | Paper, Offset, 24/60#, Dual Purpose, Long Grain, Colored (All Colors) 8.5"x11”, (10RM/CS) | ||||
| 39 | Paper, PALLET LOAD Xerographic 20#, Grade 4, White, Long Grain, Brightness 81, 8.5"x 11" (40CS/per pallet, 10RM/CS) | ||||
| 40 | Paper, Case, Xerographic 20#, Grade 4, White, Long Grain, Brightness 81, 8.5"x 11" (10RM/CS) | ||||
| 41 | Paper, Ream, Xerographic 8.5" x 11" Long Grain, Blue | ||||
| 42 | Paper, Ream, Xerographic 8.5" x 11" Long Grain, Green | ||||
| 43 | Paper, Ream, Xerographic 8.5" x 11" Long Grain, Canary | ||||
| 44 | Paper, Ream, Xerographic 8.5" x 11" Long Grain, Pink | ||||
| 45 | Paper, Ream, Xerographic 8.5" x 11" Long Grain, Golden Rod | ||||
| 46 | Paper, Ream, Xerographic 8.5" x 11" Long Grain, Orchid | ||||
| 47 | Paper, Ream, Xerographic 8.5" x 11" Long Grain, Ivory | ||||
| 48 | Paper, Case, Xerographic 8.5" x 11" Long Grain, Blue, 2500/case | ||||
| 49 | Paper, Case, Xerographic 8.5" x 11" Long Grain, Green, 2500/case | ||||
| 50 | Paper, Perforated, 8 ½” x 11”, Perforated 5 ½”, 2,500/case (Solid Waste) | ||||
| 51 | Paper, Perforated, 8 ½" x 11" 20 lbs. Perforated 3 1/4" Paper, 2500/Case (Finance) | ||||
| 52 | Paper, Xerographic 20#, Dual Purpose, Long Grain, Colored (Blue) 8.5"x 14", REAM | ||||
| 53 | Paper, Xerographic 20#, Dual Purpose, Long Grain, Colored (Green) 8.5"x 14", REAM | ||||
| 54 | Paper, Xerographic 20#, Dual Purpose, Long Grain, Colored (Pink) 8.5"x 14", REAM | ||||
| 55 | Paper, Xerographic 20#, Dual Purpose, Long Grain, Colored (Canary) 8.5"x 14", REAM | ||||
| 56 | Paper, Xerographic 20#, Dual Purpose, Long Grain, Colored (Goldenrod) 8.5"x 14", REAM | ||||
| 57 | Paper, Xerographic 20#, Dual Purpose, Long Grain, Colored (Ivory) 8.5"x 14", REAM | ||||
| 58 | Paper, Xerographic 20#, Dual Purpose, Long Grain, Colored (Orchid) 8.5"x 14", REAM | ||||
| 59 | Paper, Xerographic 20#, Grade 4, White, Long Grain, Brightness 81, 8.5"x 14" (10RM/CS) | ||||
| 60 | Paper, Xerographic 20#, Grade 4, White, Long Grain, Brightness 81, 11"x 17" (5RM/CS) |
Signature: Company Name:
Printed Name: Title:
All TECHNICAL SPECIFICATIONS PAGE/PROPOSAL PRICING PAGE pages must be signed and returned or your bid will be declared informal!
&"Arial,Regular"&12RFB 2025-29 Attachment 1 - Specifications - Special Conditions and Technical/Pricing Page
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