RFB 2024-016 - Golf Irrigation Sprinklers Replacement and New Irrigation

The City of Douglasville, located in Douglas County, Georgia, is soliciting competitive sealed bids (RFB 2024-016) for a comprehensive golf irrigation sprinklers replacement and new irrigation controls project at West Pines Golf Club. The procurement seeks a contractor to install 531 new Toro sprinklers, including 327 full-circle and 79 part-circle units of varying spacing, along with new wiring infrastructure, field satellite controllers, and a Toro Lynx Central Control system. Key deliverables include installing 5 Toro Lynx Smart Hub 2-Wire Controls, 60,000 feet of Maxi Wire #14-2, swing joints, and associated electrical components. A mandatory pre-bid meeting is scheduled for December 17, 2024, at 10:30 AM EDT at the golf club, with electronic bid submissions required via Bidnet Direct by January 22, 2025, at 4:00 PM EDT. Bid evaluation will be based on qualifications and experience (40 points), project understanding (30 points), ability and available resources (15 points), and proposed costs (15 points), with a project completion requirement of 120 days after Notice to Proceed.

The project encourages participation from disadvantaged business enterprises as defined in 49 CFR Part 23, providing opportunities for smaller or minority-owned businesses to compete. Contractors must maintain liability insurance and include the City of Douglasville as an additional insured. While no specific budget range is explicitly stated, the complexity of the project involving over 500 sprinklers, comprehensive wiring, and advanced Toro Lynx control systems suggests a substantial investment. The project will replace the existing irrigation infrastructure with a modern, more efficient system, integrating new Toro technology across the golf course. Liquidated damages of $500 per day will be assessed for late completion, emphasizing the importance of timely project execution. Bidders must submit a lump sum bid including all labor and materials, with a performance bond requirement, though bid and payment bonds are waived for this procurement.