RFB 2024_016 West Pines GC Sprinkler Replacem.pdf

ISSUE DATE: November 25, 2024

DUE DATE: January 22, 2025 04:00 PM EDT

REQUEST FOR BID

FOR

Golf Irrigation Sprinklers Replacement and New Irrigation Controls Project (2024)

RFB 2024 - 016

OVERVIEW

The City of Douglasville is requesting competitive sealed bids for a golf irrigation sprinklers replacement and new irrigation controls project described as RFB 2024-016 (Golf Irrigation Sprinkler Replacement and Irrigation Controls Project 2024- 016) including sprinklers, wiring, field satellite controlllers and central computer controller. Bids must be submitted electronically via Bidnet Direct at http://www.bidnetdirect.com. Bid submission deadline is January 22, 2025 by 04:00 PM EDT.

All bids must comply with all applicable general and special instructions. The City of Douglasville reserves the right to reject any bid that is non-responsive or incomplete or to reject all bids. All bids must be for completion of the entire project — any work intended to be subcontracted must be noted on the Bid Sheet. Bids must include the following to be considered:

• Completed E-Verify

• Contractors and Subcontractors Affidavit

• Contractor's Oath

All bidders shall comply with all statutory requirements for ethical bidding and with the Georgia Security Immigration Compliance Act.

Please note that there will be a MANDATORY pre-bid meeting on Tuesday December 17, 2024 at 10:30 AM EDT at the West Pines Golf Club, Clubhouse at 9090 Rose Avenue, Douglasville, Ga 30134 All bids shall be lump sum bids utilizing the City's bid form entitled Bid Sheet. Late attendees will not be admitted.

https://www.bidnetdirect.com/georgia/cityofdouglasville http://www.bidnetdirect.com/

PROJECT DESCRIPTION

This bid is a total base bid or lump sum bid. The bidder shall refer to the technical project manual and irrigation plans to define complete scope of work. The bidder agrees that the purposes of these material counts for the City of Douglasville- West Pines Golf

Club use to assist to define scope.

Note: Quantity Count is for Contractor/Bidders Bid Assistance. City of Douglasville is

NOT responsible for Contractors/Bidders Count. Contractor/Bidder is responsible for their own count. If a variation of quantity count occurs, the Contractor is responsible to contact the City of Douglasville before bid questions deadline.

The project consists of the following major irrigation components installation including all material and labor:

ITEM DESCRIPTION QTY

Rotary Heads, Swing Joints, Wire and Controls:

1 Toro #INF55-578-66 FC/PC 327

2 Toro #INF55-598-66 FC/PC 79

3 Toro #INF35-356-66 FC/PC 79

5 Toro Lynx Central Controls 1

6 Toro Lynx Smart Hub 2-Wire Controls 5

7 Toro Lynx Satellite Smart Controller 1

8 1 1/2” Swing Joint Toro ACME 295

9 1” Swing Joint Toro ACME 79

10 Maxi Wire #14-2 60,000ft

11 ¾” Galvanized Steel Electrical Conduit 5,500ft

12 Toro DEC-SG-Line Lightning Ground Assemblies 54

13 Polaris 6 Wire Connectors 35

14 Polaris 4 Wire Connectors 20

* Please refer to Schedule I, Scope of Work, for a detailed description of the project.

CONTACT DURATION

The successful bidder shall complete the project within 120-days after receiving the Notice to Proceed from the City.

BID INFORMATION

Lump sum bids shall include cost for all labor and materials, including the cost of performance bond. Bids shall wave bid and payment bonds

The City hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, handicap/disabled in consideration for an award. All anticipated federal, state and local permits have been obtained and all anticipated rights of way and easements have been obtained.

REQUESTS FOR INFORMATION

All requests for information and clarifications regarding this project shall reference the above invitation name and be submitted via Bidnet Direct at http://www.bidnetdirect.com no later than December 30, 2024 at 4:00 PM EDT. Questions and answers will be issued in the form of an addendum to all interested parties and will be available on Bidnet Direct at https://www.bidnetdirect.com.

Please contact Alyssa Gordon, Senior Accounting Specialist at gordona@douglasvillega.gov if further assistance is needed. All firms are responsible for checking Bidnet Direct at https://www.bidnetdirect.com on a regular basis for updates, clarifications, and announcements.

The City of Douglasville reserves the right to communicate via electronic mail with the primary contact listed in the proposer’s response to the RFB.

From the issue date of this RFB solicitation until a successful proposer is selected and announced, proposers are forbidden to communicate about this solicitation or this Project for any reason with any members of the City of Douglasville administration and government, except for submission of questions as instructed in the RFP. For violation of this provision, the City reserves the right to reject the proposal of the offending proposer.

ESTIMATED TIMELINE

Owner Issues RFB 11/25/2024

Mandatory pre-bid Meeting 12/17/2024 10:30 AM EDT

Question Deadline 12/30/2024 4 PM EDT

Submission Deadline 1/22/2025 4 PM EDT

Council Approval and Authorization TBD

SELECTION CRITERIA

Bids will be screened for completeness prior to being evaluated. All completed bids will be evaluated by the City’s selected evaluation committee and top candidate will be verified and reference checked prior to being awarded. In evaluating bids, the evaluation committee shall consider the following:

• Qualifications and experience of the Bidder related to the services described in this RFB

(listing of similar work done within the last 5 years). – 40 points

• Bidder’s understanding of the project and subject matter expertise. – 30 points

• Bidder’s ability and available resources to perform the requested services. – 15 points

• Proposed project costs. – 15 points

INSTRUCTIONS

1. Responses to this RFB are due by 4:00 PM EDT on January 22, 2025. All proposals are to be completed and submitted in PDF format to Bidnet Direct at https://www.bidnetdirect.com.

The entire submittal should be submitted as one (1) file. Please do not submit individual documents or sections separately. Submissions must be received no later than January 22, 2025, at 4:00 PM EDT. Any proposal received after that time will not be considered for the award.

It is the sole responsibility of the proposer to ensure delivery by specific deadlines. No submittals will be accepted after the date and time stipulated above. A list of firms submitting responsive proposals will be available on Bidnet Direct after the stated submission deadline.

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The City is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the City. Labeling information provided in submittals

“proprietary” or “confidential” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Georgia Open Records Act, the details of the proposal documents will remain confidential until final award.

Any questions regarding this RFB should be addressed to Alyssa Gordon – Senior Accounting Specialist at gordona@douglasvillega.gov.

mailto:gordona@douglasvillega.gov

2. The City of Douglasville reserves the right to waive any and all technicalities, formalities or irregularities of submitted Bids. The City may reject the Bid of any vendor that has previously failed to perform properly or complete on time, contracts of a similar nature with the City of Douglasville.

3. All bids must be accompanied by a Certificate of Liability Insurance to include worker's compensation. Prior to Notice to Proceed, Contractor shall present a

Liability Insurance Certificate naming the City of Douglasville as an

Additional Insured. Contractor shall be responsible for all injuries or damages of any kind resulting from work, to persons or property.

4. Bids may be withdrawn via Bidnet Direct at http://www.bidnetdirect.com or written request, provided such withdrawals are received prior to the time and date of the opening.

5. Invoicing for The City of Douglasville is Net 30 days. A valid W-9 form is required.

Required Submissions

a. All bids must be submitted and must contain all required documents, pricing forms, Contractor's Oath, the Contractor’s and Subcontractor’s affidavits of compliance with the Georgia Security and Immigration Act, a current occupational/business license, and a current, Corporate Certificate of Existence, contact information for project manager, and valid Certificate of Liability Insurance showing liability insurance coverage and to include workers' compensation.

https://www.bidnetdirect.com/georgia/cityofdouglasville

SPECIAL REOUIREMENTS

1. General:

a. A 24-hour contact for the selected Contractor shall be provided to the City.

b. All project requirements are contained in this Request for Bid/ Irrigation Plans/

Irrigation Technical Project Manual.

3. Liquidated Damages

a. Liquidated Damages will be assessed at $500 per day for failure to substantially complete the project within the contract duration. The Contractor acknowledges that delayed performance will damage the City, but by their nature such damages are difficult to ascertain. Accordingly, the liquidated damages provisions to be stated in the Contract documents will apply as the amounts are a reasonable estimate of damages. Liquidated damages are not intended to be a penalty and are solely intended to compensate for damages which the City incurs as a result of delay in project completion.

4. Schedule of Work:

b. The Contractor shall submit a master schedule of work to be performed 5 business days in advance of starting.

c. The Contractor shall submit weekly schedules outlining the streets to be paved that week.

5. Punch List

a. When the Contractor believes that the work is substantially complete, the Contractor shall notify the City in writing. If the City deems the work to be substantially complete, the City shall make a preliminary final inspection of the Project and shall submit to the Contractor a list of items to be completed or corrected (the "Punch List"). The Contractor shall complete all items on the Punch List within ten (10) calendar days from the date of issuance of the Punch List by the City. If the Contractor is already in liquidated damages, as herein provided, prior to beginning the Punch list, then liquidated damages will be postponed for the ten (10) calendar days. Once the ten (10) calendar days expire after the Punch List is submitted to the Contractor, liquidated damages will once again be assessed.

a. Areas to be patched shall be outlined with paint and inspected by the City prior to commencement of construction activities.

6. Holidays

a. The Contractor shall not work on any City or Federal holidays (actual or observed). A list of the official holidays can be found on the City's website.

BIDDER hereby submits this Bid as set forth above:

Bidder:

(typed or printed name of organization)

By:

(individual’s signature)

Name:

(typed or printed)

Title:

(typed or printed)

Date:

(typed or printed)

If Bidder is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.

Attest:

(individual’s signature)

Name:

(typed or printed)

Title:

(typed or printed)

Date:

(typed or printed)

Address for giving notices:

Bidder’s Contact:

Name:

(typed or printed)

Title:

(typed or printed)

Phone:

Email:

Address:

Bidder’s Contractor License Number:

BIDDERS’ DISCLOSURE STATEMENT

All bidders should be aware that the Project is a public project, and the City is a public agency.

Pursuant to the laws, rules and Executive Orders of the State of Georgia, the City of

Douglasville shall make every effort to avoid even the appearance of a conflict of interest or any impropriety in both the selection process for this project and the negotiation and performance of any resulting contract. As part of any submittal you intend to make for this project, you must include a Disclosure Statement with your submittal which answers the following specific questions:

1. Describe any business transactions occurring within the prior two years between your firm and the City of Douglasville. <Insert Response Here>

2. Describe any gift, hospitality, or benefit of any sort that your firm has provided to the City of Douglasville, within the prior one-year period.

<Insert Response Here>

3. A conflict of interest or potential conflict of interest is defined as any action, decision, or recommendation by a person acting in a capacity as a public official, the effect of which is or could be to the private monetary or financial benefit or detriment of the person, the person’s relative, or any business with which the person or a relative of the person is associated. The potential conflict of interest is viewed from the perspective of a reasonable person who has knowledge of the relevant facts. Based upon this definition, describe any conflict of interest or potential conflict of interest that your firm has with the City of Douglasville. <Insert Response Here>

This Disclosure Statement should be dated and signed by an authorized signer for the bidder and submitted with the Bidder’s submittal.

Name of Firm

Authorized Signature Date

Printed Name and Title of Authorized Agent

Georgia Security and Immigration Compliance.

Compliance with the requirements of O.C.G.A. 13-10-91 and Georgia Department of Labor Rule 300-10-1-

.02 are conditions of this contract. Contractor certifies that it has the following number of employees (check one appropriate box):

_____500 or more employees, or

_____100 or more employees, or

_____fewer than 100 employees, as identified in O.C.G.A. 13-10-91. In the event the Contractor employs or contracts with any subcontractor(s) in connection with this contract, the Contractor will secure from the subcontractor(s) such subcontractor(s’) indication of the employee-number category applicable to the subcontractor. The contractor’s compliance with the requirements of O.C.G.A. 13-10-91 and Rule 300-10-1-.02 is attested by the execution of the contractor affidavit as shown in Rule 300-10-1-.07, or a substantially similar contractor affidavit, which document is attached to this Contract, and is a part of this Contract.

In the event the Contractor employs or contracts with any subcontractor(s) in connection with this contract, the Contractor will secure from such subcontractor(s) attestation of the subcontractor’s compliance with

O.C.G.A. 13-10-91 and Rule 300-10-1-.02 by the subcontractor’s execution of the subcontractor affidavit shown in Rule 300-10-1-.08 or a substantially similar subcontractor affidavit, and maintain records of such attestation for inspection by the City at any time. Such subcontractor affidavit shall become a part of any contractor/subcontractor agreement.

CONTRACTOR AFFIDAVIT AND AGREEMENT REGARDING GEORGIA SECURITY

AND IMMIGRATION COMPLIANCE.

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of

Douglasville has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of

Homeland Security or any equivalent federal work authorization program operated by the United States

Department of Homeland Security to verify information of newly hired employees, pursuant to the

Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the City of Douglasville, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the

Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of

Douglasville at the time the subcontractor(s) is retained to perform such service.

Company ID Number: EEV/Basic Pilot Program* Authorization Date

Name of Contractor Name of Project

Name of Public Employer

Signature by Authorized Officer or Agent Date

Printed Name of Authorized Officer/Agent of Contractor

Title of Authorized Officer/Agent of Contractor

SUBSCRIBED AND SWORN BEFORE ME ON THIS

THE ___ DAY OF ______________________, 20____

Notary Public

My Commission Expires: ________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the

“EEV / Basic Pilot Program” operated by the U. S. Citizenship and Immigration

SUBCONTRACTOR AFFIDAVIT FOR GEORGIA SECURITY AND IMMIGRATION

COMPLIANCE.

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor)| on behalf of the City of Douglasville has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States

Department of Homeland Security or any equivalent federal work authorization program operated by the

United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

Company ID Number: EEV/Basic Pilot Program* Authorization Date

Name of Subcontractor Name of Project

Name of Public Employer

Signature by Authorized Officer or Agent Date

Printed Name of Authorized Officer/Agent of Subcontractor

Title of Authorized Officer/Agent of Subcontractor

SUBSCRIBED AND SWORN BEFORE ME ON THIS

THE ___ DAY OF ______________________, 20____

Notary Public

My Commission Expires: ________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the

“EEV / Basic Pilot Program” operated by the U. S. Citizenship and Immigration Services Bureau of the U.S.

Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

CERTIFICATION FORM

I, , being duly sworn, state that I am (title) of (firm) and hereby duly certify that I have read and understand the information presented in the attached bid and any enclosure and exhibits thereto.

I further certify that to the best of my knowledge the information given in response to the request for bids is full, complete and truthful.

I further certify that the bidder and any principal employee of the bidder have not, in the immediately preceding five years, been convicted of any crime of moral turpitude or any felony offense, nor has had their professional license suspended, revoked or been subjected to disciplinary proceedings.

I further certify that the bidder has not, in the immediately preceding five years, been suspended or debarred from contracting with any federal, state or local government agency, and further, that the bidder is not now under consideration for suspension or debarment from any such agency.

I further certify that the bidder has not in the immediately preceding five years been defaulted in any federal, state or local government agency contract, and further, that the bidder is not now under any notice of intent to default on any such contract.

I acknowledge, agree and authorize, and certify that the bidder acknowledges, agrees and authorizes, that the City of Douglasville may, by means that the City of Douglasville deems appropriate, determine the accuracy and truth of the information provided by the bidder and that the City of Douglasville or their agents may contact any individual or entity named in the RFB for the purpose of verifying the information supplied therein.

I acknowledge and agree that all the information contained in the RFB is submitted for the express purpose of inducing the City to award a contract.

A materially false statement or omission made in conjunction with this bid is sufficient cause for suspension or debarment from further contracts, or denial of rescission of any contract entered into based upon this bid thereby precluding the firm from doing business with, or performing work for, the

State of Georgia. In addition, such false statement or omission may subject the person and entity making the bid to criminal prosecution under the laws of the State of Georgia of the United States, including but not limited to O.C.G.A. §16-10-20, 18 U.S.C. §§1001 or 1341.

Signature

SWORN AND SUBSCRIBED BEFORE ME

This (day) of (month), 20 (year)

NOTARY PUBLIC SIGNATURE

My Commission Expires:

NOTARY SEAL

DUE DATE: January 22, 2025 4:00 PM EDT

List of Similar Projects:

References must be provided by ALL responding Vendors using the form below. It is the vendor’s responsibility to provide COMPLETE and ACCURATE reference information on the form below, INCLUDING PHONE NUMBERS AND EMAIL ADDRESSES.

1. Project Name: _________________________________________________ Project Location: __________________________________________________

Project Owner: ___________________________________________________

Owner Contact (Name and Phone): ___________________________________

Project Contract Amount: ___________________________________________

Description of Project: ______________________________________________

2. Project Name: _________________________________________________

Project Location: __________________________________________________

Project Owner: ___________________________________________________

Owner Contact (Name and Phone): ___________________________________

Project Contract Amount: ___________________________________________

Description of Project: ______________________________________________

3. Project Name: _________________________________________________ Project Location: __________________________________________________

Project Owner: ___________________________________________________

Owner Contact (Name and Phone): ___________________________________

Project Contract Amount: ___________________________________________

Description of Project: ______________________________________________

4. Project Name: _________________________________________________ Project Location: __________________________________________________

Project Owner: ___________________________________________________

Owner Contact (Name and Phone): ___________________________________

Project Contract Amount: ___________________________________________

Description of Project: ______________________________________________

Schedule I – Scope of Work

City of Douglasville Project Manual/ Golf Irrigation Plans

Project Number: LMIG 2023