Reverse osmosis dialysis portable water treatment machines

Erie County Medical Center Corporation (ECMCC) is soliciting proposals for up to 5 reverse osmosis dialysis portable water treatment machines with heat disinfecting capabilities through RFP #202518. The procurement specifically requires machines that meet Association for the Advancement of Medical Instrumentation (AAMI) and Centers for Medicare and Medicaid Services (CMS) standards. A pre-proposal conference call was held on August 1, 2025, and proposals are due on September 4, 2025 at 11:00 a.m. EST. The evaluation will utilize a 100-point scoring system, with points allocated across pricing (35 points), plan to achieve deliverables (40 points), installation and startup plan (10 points), training (5 points), warranty (5 points), and quantitative factor questionnaire (5 points). ECMCC may create a list of finalists and request product demonstrations, with potential additional points awarded based on these presentations. The resulting contract will have a five-year term, with ECMCC maintaining termination without cause rights and aiming to complete installation and startup services by winter 2025.

While there are no specific Minority/Women-Owned Business Enterprise (MWBE) or Service-Disabled Veteran-Owned Business (SDVOB) participation goals for this procurement, respondents are encouraged to submit utilization plans. Vendors must provide comprehensive insurance coverage, including Professional Liability ($1,300,000 per occurrence), Commercial General Liability, Automobile Liability, Workers' Compensation, and Cyber Liability, with all insurance companies licensed in New York State and rated no lower than "A-" by Best's Key Rating Guide. Prices charged to ECMCC must not exceed those offered to other governmental or commercial consumers. The successful respondent will be responsible for installation, startup, in-house training, and warranty coverage. While a specific budget range is not explicitly stated, the procurement is for up to 5 machines with potential for additional units during the contract term. Vendors must comply with various state requirements, including non-discrimination policies, sexual harassment prevention training, and detailed contractual provisions outlined in ECMCC's standard clauses.