Resident Haircuts for J. M. Chick Buckbee Juvenile Center

The West Virginia Department of Homeland Security, Division of Administrative Services, is requesting quotes for resident haircut services at J. M. Chick Buckbee Juvenile Center under ARFQ DCR2700000014, with bids due October 19, 2026 at 10:30 a.m. and questions due October 14, 2026 at 2:00 p.m. A mandatory pre-bid meeting is required; attendance verification is the attendance sheet itself.

Vendors must hold a current West Virginia Board of Barber and Cosmetology License, be at least 18 years old with a valid driver's license, and pass a background check. The contractor must obtain facility security clearance and PREA training, provide all tools (clippers and trimmers only; scissors are prohibited), assume all travel and mileage costs, and may not subcontract. A notarized Drug Free Workplace Conformance Affidavit under West Virginia Code 21-1D-5 is mandatory; failure to submit results in automatic disqualification.

The scope covers approximately 24–28 haircuts per month, provided Monday through Friday during normal business hours (8:00 a.m. to 5:00 p.m. EST), with the facility superintendent able to increase volume at discretion. Services may be scheduled on a monthly or biweekly basis. Payment is issued monthly in arrears only after services are accepted and documented by resident signatures. The initial contract term is one year with renewal possible upon mutual written consent for successive one-year periods.

Pricing must be submitted as a flat rate per haircut on the state-provided Exhibit A Pricing Page through wvOASIS or electronic delivery; alternate pricing pages result in disqualification. Pricing must remain firm for the contract duration. Award goes to the lowest cost bidder meeting all mandatory specifications. Vendors must maintain Commercial General Liability Insurance and provide performance, labor/material payment, and maintenance bonds equal to 100% of contract value prior to award. The vendor designated as contract manager is solely responsible for access card and key management. Bids are submitted to the West Virginia Division of Administrative Services, 1124 Smith Street, Second Floor, Charleston, West Virginia 25301. Direct questions to Erin L. Dial at 304-558-9093 or erin.l.dial@wv.gov. Service is delivered at J. M. Chick Buckbee Juvenile Center, 144 Jerry Lane, Augusta, West Virginia 26704.