Rescue Side by Sides with Utility Trailers

The Oregon Department of Emergency Management (ODEM) is conducting a one-time procurement for three (3) Rescue Side by Side vehicles with three (3) accompanying utility trailers through a competitive Request for Proposals (RFP) numbered S-24800-00008592. The procurement is specifically for 2024 Can-Am Defender Max Limited base units, each requiring a specialized RPAMS EMS Up-fit Package, track kits with mounts, an aluminum UTV transport trailer, and a utility trailer. The vehicles are intended for emergency response and preparedness purposes under the State Preparedness and Incident Response Equipment (SPIRE) grant program, targeting local government and emergency response needs. Proposals were due by December 12, 2023, at 10:00 AM Pacific Time, with evaluation criteria focusing on meeting required specifications, delivery timeline, and value-added services. The RFP required proposers to submit a comprehensive price proposal form, work samples, references, and expected delivery dates, with ODEM applying preferences for Oregon-based goods and services and recycled materials. Vendors were expected to provide onsite training at the time of delivery and meet detailed technical specifications for vehicle performance, exterior and interior features, and utility functionality.

The procurement opportunity did not explicitly outline specific set-aside designations for disadvantaged businesses, though Oregon does typically apply state-level preferences for local vendors. The solicitation indicated a preference for Oregon-based goods and services, which might provide some advantage to local businesses. The total project value is $322,155.03, covering the three vehicle and trailer sets, with individual unit pricing broken down as follows: base units at $33,995 each, RPAMS EMS Up-fit Packages at $45,990 each, track kits at $8,375 each, UTV transport trailers at $12,575 each, and UTV utility trailers at $4,575 each. After evaluation of two vendor submissions, RP Advanced Mobile Systems was identified as the sole vendor meeting all required specifications and was recommended for contract award. Prior to final contract execution, the selected vendor must provide additional documentation including a signed W-9 form, business registry documentation, and a pay equity compliance certificate. The delivery date for the equipment is scheduled for February 14, 2024, with the contract structured as a one-time purchase without renewal options.