Pre-bid sign-in Filled.pdf

This pre-bid sign-in sheet documents attendees at a bidders conference for the Oregon Department of Emergency Management (ODEM) Request for Proposals (RFP) S-24800-00008592 for the procurement of three Rescue Side by Side vehicles with accompanying utility trailers. The solicitation sought proposals for 2024 Can-Am Defender Max Limited base units, each requiring a specialized RPAMS EMS Up-fit Package, track kits with mounts, an aluminum UTV transport trailer, and a utility trailer for emergency response and preparedness purposes under the State Preparedness and Incident Response Equipment (SPIRE) grant program. Proposals were due December 12, 2023, at 10:00 AM Pacific Time, with evaluation criteria focusing on meeting required specifications, delivery timeline, and value-added services. The procurement was structured as a one-time purchase without renewal options, with an expected delivery date of February 14, 2024.

The total project value is $322,155.03, with individual unit pricing including base units at $33,995 each, RPAMS EMS Up-fit Packages at $45,990 each, track kits at $8,375 each, UTV transport trailers at $12,575 each, and UTV utility trailers at $4,575 each. ODEM applied preferences for Oregon-based goods and services and recycled materials. Following evaluation of two vendor submissions, RP Advanced Mobile Systems was identified as the sole vendor meeting all required specifications and was recommended for contract award. Prior to final contract execution, the selected vendor was required to provide a signed W-9 form, business registry documentation, and a pay equity compliance certificate. Vendors were expected to provide onsite training at the time of delivery and meet detailed technical specifications for vehicle performance, exterior and interior features, and utility functionality.