Request for Response-Lab Equipment Certification and Calibration

The Massachusetts Department of Fish and Game, Division of Fisheries and Wildlife (MassWildlife) is soliciting responses for annual certification and calibration services of laboratory equipment at the McLaughlin Fish Hatchery in Belchertown, Massachusetts. The procurement covers seven pieces of lab equipment, including pH meters, a dissolved oxygen meter, a balance scale, and a spectrophotometer, with services to be performed annually in August at the hatchery location. Bidders must submit responses electronically via COMMBUYS by June 10, 2026, at 1:00 p.m. EST, and must complete the Mandatory Bid Response Form with company information, pricing for Fiscal Year 2027 (July 1, 2026 through June 30, 2027), descriptions of experience with lab equipment calibration and certification, and two professional references. The contract will be a multi-year Departmental Contract (Master Agreement) with an initial term of six years, renewable for three additional two-year options, for a total maximum contract duration of 12 years, with an estimated contract start date of July 1, 2027. Evaluation criteria include company experience (0-2 points based on years of service), environmental practices and sustainable operations (0-2 points), pricing (points allocated by ranking vendors from lowest to highest cost), and references (0-3 points based on quantity and quality, with preference for references from Executive Departments). The estimated annual expenditure for this procurement is $600, and one contractor will be selected, though the Commonwealth reserves the right to award more or fewer contracts if deemed in the Commonwealth's best interest.

This procurement is restricted to use by MassWildlife only and is not eligible for use by other state entities. Small Business Purchasing Program (SBPP)-registered businesses will receive award preference if they meet best value criteria, making SBPP participation status a non-scoring evaluation criterion. The contract is subject to Massachusetts environmental purchasing requirements under Executive Order 515, requiring bidders to identify how they support sustainable operations and reduce environmental impacts. No incumbent vendors or current contractors are identified in the solicitation materials. The procurement is exempt from tax, and invoices will be paid according to the Commonwealth's Bill Paying Policy, with all payments issued through Electronic Funds Transfer (EFT) within 45 days of invoice receipt. Upon contract award, the selected contractor must complete the Contractor Authorized Signatory Listing (CASL) Form, the Massachusetts Substitute Form W-9 for tax identification purposes, an Electronic Funds Transfer Authorization Agreement Form, and a Prompt Payment Discount Form, with Cynthia Pratt serving as the Procurement and Contracting Supervisor and Contract Manager for this solicitation.