Resource 2-How to Find Bids in COMMBUYS.pdf
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- Solicitation number
- BD-26-1046-DFW-FWE21-128317
- Issued by
- Hampshire County, Massachusetts
About this file
This is a job aid document provided by the Commonwealth of Massachusetts through its COMMBUYS procurement system, designed to assist vendors in locating and responding to open and rolling enrollment bids within the platform. The document provides step-by-step instructions for registered sellers with appropriate credentials to navigate the COMMBUYS system, access the Documents menu, and locate available bid opportunities. The guidance applies specifically to Open Enrollment Bids, which allow purchasing entities to reopen contracts at any time or at set intervals to add new vendors, and Rolling Enrollment Bids, which enable buyers to accept and review vendor quotes as they are submitted. The job aid assumes users have already obtained seller credentials and are logged into the COMMBUYS platform.
The instructions direct users through five primary steps: launching the COMMBUYS website, accessing the Documents Navigation Menu from the homepage, expanding the Bids dropdown menu, selecting the Opening/Rolling Enrollment option, and browsing the resulting bid list displayed in descending order by bid number. Vendors can click on hyperlinked bid numbers to view detailed information and submit responses. This document serves as a technical reference tool rather than a procurement opportunity itself and contains no pricing information, set-asides, contract terms, or other substantive procurement details. The job aid was last updated on October 3, 2016.
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Text version
Job Aid:
Finding Open and Rolling Enrollment Bids While Logged Into COMMBUYS
JA_Vendors_Find-Open-Rolling-Enrollment-Bids-Logged-In-COMMBUYS_2016-10-03 1
This Job Aid shows how to:
Browse for Open Enrollment and Rolling Enrollment Bids using the Documents Navigation menu
Of Special Note:
Although vendors usually search for bids using Advanced Search functionality when logged in COMMBUYS, there is a different process to find Open and Rolling Enrollment Bids. Rolling Enrollment Bids allow buyers to accept quotes and review them as they are submitted. Open Enrollment Bids allow buyers re-open a contract at any time (or at set intervals) to add new vendors.
Searching functionality is not included in the Seller Administrator role. Only users with Seller privileges can conduct searches in COMMBUYS. These instructions assume the logged in user has Seller credentials.
Screenshot Directions
Step 1: Launching COMMBUYS
1. Enter the uniform resource locator (URL) address for COMMBUYS (https://www.commbuys.com) or (commbuys.com) in your browser.
2. Once the COMMBUYS landing page displays click on the Sign In button.
3. Enter your Login ID and Password and sign in to COMMBUYS.
Step 2: Accessing the Documents Navigation Menu
1. From the Homepage, click on the blue Documents link to expand the navigation menu.
file:///C:/Users/pgmartin/Documents/commbuys.com
JA_Vendors_Find-Open-Rolling-Enrollment-Bids-Logged-In-COMMBUYS_2016-10-03 2
Step 3: Accessing the Bids Navigation Menu
1. Click on the down-facing arrow next to Bids to expand the Bids dropdown menu.
Step 4: Accessing Open/Rolling Enrollment Bids
1. Click on the Opening/Rolling Enrollment selection from the dropdown menu.
2. Click the Go button to display a list of all the Open Enrollment and Rolling Enrollment bids available.
JA_Vendors_Find-Open-Rolling-Enrollment-Bids-Logged-In-COMMBUYS_2016-10-03 3
Step 5: Browsing Through Bids
1. The bids will be displayed in descending order by Bid #.
2. Click on the blue hyperlinked Bid # to view and respond to the bid.
File details come from the government source that posted it. Updated .