Request for Quotes - Microphones and related items (re-bid)

The Lowell Housing Authority (LHA) in Middlesex County, Massachusetts, is conducting a re-bid Request for Quotes (QSP 2025-15A) for wireless microphones and related equipment for their Board Room at the Mercier Center. The procurement seeks 12 wireless gooseneck microphones with LED feedback mute buttons, to be connected to an existing Extron DSP and utilized for monthly Board of Commissioners meetings that are live-streamed on Zoom. Specific technical requirements include using Shure ULXD equipment, upgrading frequency bands from -G50 to -G57, replacing an antenna distribution unit, and potentially reusing existing cabling. Quotes are due on October 29, 2025, at 2:00 PM, with a pre-bid site visit available by appointment. The procurement will be conducted using the Commonwealth of Massachusetts Statewide Contract OFF50, with all supplied equipment required to be new and not reconditioned or remanufactured. Contractors must provide detailed pricing in accordance with the statewide contract, with no price escalation permitted during the contract period.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The current infrastructure involves a rack system located in an adjacent kitchen with limited space for additional equipment, and the existing setup is bolted to the floor. The project requires integration with the LHA's current audio system, specifically the Extron DSP, and demands careful consideration of equipment placement and battery charging solutions. While no specific budget range is listed, the procurement is for the Lowell Housing Authority, which manages 3,208 housing units across various federal, state, and HUD programs. Potential bidders must comply with the LHA's Code of Ethics, which prohibits conflicts of interest and requires strict adherence to procurement guidelines. Contractors will need to demonstrate compliance with HUD guidelines, including provisions outlined in HUD-5369-b for non-construction contracts, and meet the authority's standards for responsible offerors.