Request for Quotes #2024-119 Catch Basin Clean and Upkeep

Clackamas County is seeking a qualified contractor through Request for Quotes #2024-119 to perform comprehensive catch basin cleaning and maintenance services across multiple county facilities. The procurement involves annual maintenance of 190 stormwater catch basins, including 1 Stormceptor unit, 1 oil water separator, 8 Contech filter cartridges, 1 oversized catch basin, 16 locations requiring hose extensions, and 1 water quality manhole. Primary locations are in Oregon City and Clackamas, with one site in Sandy. Key deliverables include removing debris and sediment from basins and drains, inspecting and cleaning membrane filters, repairing or replacing damaged filters, and providing detailed reporting of necessary repairs. Contractors must be licensed, bonded, and insured, with no environmental compliance violations in the past 24 months. The quote submission deadline is January 7, 2025, at 2:00 PM PST, to be submitted via Equity Hub's Bid Locker platform. Work must be performed during regular business hours (Monday-Friday, 8:00 AM to 5:00 PM), excluding holidays, with a proposed contract term of 5 years.

While no specific set-aside designations were mentioned in the documentation, contractors must meet stringent qualifications, including maintaining commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, along with automobile liability insurance of $1,000,000. Pricing must be submitted as flat-rate fees per unit type, encompassing all disposal, travel, fuel, and associated costs. Notably, the solicitation was ultimately cancelled on January 14, 2025, due to a planned rewrite of the scope needs, with the county indicating they do not intend to immediately reopen the RFQ. The detailed RFQ document includes comprehensive maps showing catch basin locations at each facility, suggesting a complex and geographically distributed maintenance requirement. Potential bidders were advised to direct any questions to Ryan Rice at rrice@clackamas.us, though the cancellation notice suggests the procurement process is currently on hold.