Request for Proposals: Marion County Purchase of Asphalt Concrete Pavement, Etc.

Marion County, Oregon, is soliciting proposals for Request for Proposal (RFP) PW1546-24, seeking qualified contractors to provide Asphalt Concrete Pavement and CSS-1 Asphalt Tack Coat for a three-year period from January 1, 2025, through December 31, 2027. The procurement is targeted at suppliers capable of producing materials according to 2024 Oregon Standard Specifications for Construction. Proposers will be evaluated on a 100-point scale, with 25 points for cover letter, 15 points for references, and 60 points for cost proposal. The county intends to issue Price Agreements to all qualified proposers scoring above 70 points. Key submission deadlines include January 15, 2025, for questions and January 22, 2025, at 2:00 PM PST for proposal submissions, which must be completed through the Marion County Procurement Collaboration Portal. The contract will involve on-call purchases through purchase orders, with vendors required to submit detailed pricing for unit costs per ton, delivery charges, standby time allowances, and emergency/after-hours charges.

The RFP suggests potential federal funding, which would require awarded proposers to meet federal provisions under Appendix II to Part 200. While no specific set-aside designations are explicitly mentioned, the procurement process appears open to qualified vendors who can meet the technical specifications and performance requirements. Two apparent successful proposers have been initially identified: Houck Construction Materials and Riverbend Materials. Vendors must be prepared to handle potential emergency and standard material requests, with the ability to provide CSS-1 Asphalt Tack Coat and various asphalt concrete pavement types. Though specific budget ranges are not detailed, the multi-year contract and on-call purchase order structure indicate a potentially significant procurement opportunity for qualified materials suppliers. Proposers must be prepared to submit comprehensive documentation, including a cost proposal using the provided Attachment C form, and demonstrate capability to meet Marion County's technical and logistical requirements for asphalt and tack coat materials.