Request for Proposals - Affordable Housing Management Services

The Town of Yorktown in Westchester County, New York, is seeking proposals for Affordable Housing Management Services through a Request for Proposals (RFP) issued on October 27, 2025. The procurement targets a service provider to comprehensively manage the town's affordable housing program, including marketing housing units, maintaining waiting lists for both homeownership and rental properties, determining applicant eligibility, and serving as a liaison with property owners and the Community Housing Board. Proposers must submit a detailed plan for performing services, a comprehensive fee structure, proof of insurance, a non-collusive bidding certificate, and a disclosure of relationships to the Town. Sealed proposals are due by 10:00 AM on November 20, 2025, at the Town Hall located at 363 Underhill Avenue, Yorktown Heights. The Town will evaluate proposals based on multiple criteria, including the proposer's experience, qualifications, financial proposal, proposed management plan, and overall submission completeness. Evaluation will prioritize firms demonstrating expertise in affordable housing management, with a comprehensive understanding of marketing, eligibility determination, and administrative processes.

The RFP does not explicitly specify set-aside designations for disadvantaged enterprises or minority-owned businesses. Proposal documents are available in the Town Clerk's office and online through the town's website and BidNet Direct, ensuring broad accessibility for potential bidders. Insurance requirements are stringent, mandating commercial general liability, workers' compensation, disability, and automobile policies with specific coverage limits and additional insured provisions. While the RFP does not disclose an exact contract value or budget range, it indicates that financial considerations will be a factor in vendor selection without being the sole determining criterion. The Town reserves the right to waive informalities, reject any or all proposals, and select the proposal most advantageous to its interests. Potential bidders are encouraged to obtain full RFP documentation to fully understand the scope of affordable housing management services being sought, with the understanding that the Town maintains significant discretion in the procurement process.