REQUEST FOR PROPOSAL (RFP) Large Equipment-RFP NO. # SN002-2026

The Mini Middle GA Co-Op (MMGC), with Baldwin County Schools serving as the lead agency, is issuing a Request for Proposal (RFP) No. SN002-2026 for large kitchen equipment procurement across 11 school districts in Georgia, specifically Barrow County. The RFP seeks competitive sealed proposals for commercial kitchen equipment including combi ovens, convection ovens, dishwashers, refrigerators, steamers, mixers, and additional food service equipment. Vendors must attend a mandatory pre-proposal meeting and submit two proposal copies with detailed equipment specifications. The procurement will be evaluated using a 100-point scoring system, with points allocated as follows: cost (40 points), installation and staff training (20 points), experience and references (20 points), and warranty (20 points). Proposal submissions are due on June 23, 2025, at noon, with an anticipated award date of June 25, 2025, and a contract term running from July 1, 2025, to June 30, 2026. The contract includes provisions for four potential one-year renewals and a possible three-month extension under specific circumstances.

Participating vendors must be incorporated or licensed in Georgia and willing to be listed on the Georgia Department of Education's vendor list. The RFP emphasizes open competition and prohibits discrimination, requiring compliance with federal procurement regulations, including USDA and Georgia Department of Education guidelines. Each district within MMGC will make individual equipment purchases, with potential variations in specifications based on specific district requirements. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the procurement process appears designed to encourage broad participation. The total project represents a multi-district equipment procurement initiative for school nutrition programs, with individual district purchases potentially varying in scale and specific equipment needs. Though a precise total budget is not specified, the multi-district nature of the procurement suggests a significant aggregate value across the participating school districts.