Request for Proposal 735-2025-4405 Provide/Install Door Locksets & Hardware

Midwestern State University in Wichita Falls, Texas, has issued Request for Proposal (RFP) 735-2025-4405 for providing and installing door locksets and hardware across three campus locations: Dillard College of Business Administration, Bridwell Hall, and Fain Fine Arts/D.L. Lign Coliseum/Martin Hall. The procurement requires vendors to furnish all labor and materials for new equipment installation, with strict prohibitions on reconditioned or refurbished components. Specific hardware requirements include mortise locksets, exit device trims, rim housings, cylinder assemblies, and related door hardware components, with detailed specifications provided in Appendix G. Vendors must submit separate line-item pricing for hardware and labor for each campus section, with the option to offer percentage discounts for multiple section awards. Key procurement dates include a question submission deadline of February 18, 2025 (12:00 pm CT), responses to questions by February 19, 2025 (5:00 pm CT), and proposal submission deadline of February 28, 2025 (2:00 pm CT). The project must be completed within six weeks after purchase order receipt, with work performed Monday through Friday between 8:00 AM and 5:00 PM. Evaluation criteria will encompass proposal completeness (5%), past performance (5%), references (10%), and overall costs (80%).

The RFP includes a requirement for a Historically Underutilized Businesses (HUB) Subcontracting Plan for proposals exceeding $100,000, indicating a commitment to supporting diverse business participation. Vendors must comply with Texas state procurement regulations, including certification that they are not owned or controlled by foreign adversaries as defined in federal regulations. Electronic submissions are preferred, either via email or as one original plus one electronic version on USB drive. The contract term is one year with two optional one-year renewal periods, and payment terms require invoicing within 30 days of goods receipt or invoice submission. Bid, payment, and performance bonds are required for proposals over $25,000, $25,000, and $100,000 respectively. While specific budget ranges are not explicitly stated, the detailed hardware list suggests a comprehensive project involving multiple buildings and precise installation requirements. The university will utilize the NIGP Commodity/Services Code system for vendor classification and matching, providing resources through the Centralized Master Bidders List (CMBL) to assist potential contractors in navigating the procurement process.