Request for Insurance Broker Services for Commercial Insurance Program

Orange County, Florida is seeking an Insurance Broker for its Commercial Insurance Program through a Request for Proposals (RFP) with solicitation number Y26-117. The procurement is for comprehensive insurance broker services to support the county's risk management program, with a focus on placing various insurance coverages including commercial property, equipment breakdown, commercial crime, cyber security, and professional liability. The selected broker will be responsible for policy placement, negotiating terms and conditions, preparing renewal binders, reviewing policies, and assisting with risk management issues for the county's Risk Management Division, which consists of 21 employees. The county currently operates a self-insurance program with a $1,000,000 per occurrence limit and a captive insurance program in Vermont with $4,000,000 excess liability coverage. Proposals must be submitted electronically through the OpenGov e-Procurement Platform by December 2, 2025, at 4:00 PM EST, with a deadline for questions on November 3, 2025, at 5:00 PM EST. Respondents are strictly prohibited from hand-delivering, mailing, telephoning, faxing, or emailing offers, and any submissions outside the designated platform will be automatically rejected.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract is structured as an initial five-year term with an option to renew for an additional five-year period. While no incumbent vendor information is provided, the procurement is managed by the Orange County Procurement Division, with Carrie Mathes as the leadership contact and Jenna Allen serving as the primary contracting agent. Technical support for the procurement platform is available via chat, email (support@procurenow.com), or phone (1-855-680-4747) during business hours. The solicitation requires electronic files to be submitted in common formats such as Microsoft Word, Excel, PowerPoint, or Adobe PDF, with scanned documents needing a minimum resolution of 150 dpi. Although specific budget ranges are not detailed in the provided documents, the county's existing insurance infrastructure includes a self-insurance program and a captive insurance program, suggesting a comprehensive and potentially significant insurance portfolio.