Request for Information Relative to the Process of Flags (State of NH, Veterans and United States)

The State of New Hampshire, specifically the Department of Administrative Services' Bureau of Purchase and Property, issued a Request for Information (RFI) 2023-359 seeking detailed information from vendors capable of supplying State of New Hampshire, Veterans, and United States flags across various sizes and specifications. The procurement aims to identify additional suppliers, understand current market pricing structures, and evaluate potential contract opportunities for flag procurement. Respondents were required to provide comprehensive business information, experience summaries, references, proposed solutions, and detailed pricing for nylon, spun polyester, and novelty flags in multiple quantities. The RFI specifically mandated that all flags purchased with state funds must be manufactured in the United States, with strict requirements for construction, packaging, and material quality. The original response deadline was June 29, 2023, at 11:00 AM EST, covering jurisdictions including Merrimack County and Concord City, though subsequent Addendum #2 ultimately cancelled the RFI in its entirety.

While the RFI did not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises, it emphasized comprehensive vendor qualifications and transparency in pricing and manufacturing origins. No incumbent vendors were directly identified, and the document did not specify a precise budget range or potential contract award value. The procurement process was designed to be exploratory, with the state reserving the right to not proceed to a formal solicitation based on the gathered information. Vendors were advised that proposed pricing would be subject to public disclosure, and any confidential information needed clear designation. The RFI represented a market research initiative to understand flag procurement capabilities, with potential future competitive solicitation contingent on the information received from potential suppliers. Notably, the cancellation of the RFI via Addendum #2 suggests the state may be reassessing its procurement strategy for flag acquisition.