Request for Bids - Disposable Paper Products

The Fargo Public School District in Cass County, North Dakota is issuing a Request for Bids for disposable paper products to support its Nutrition Services Department, which serves 11,300 students. The District seeks qualified vendors to provide fixed-price supplies for the 2026-27 school year (July 1, 2026 to June 30, 2027), with the opportunity for up to four optional one-year contract renewals. The bid covers 58 line items of disposable paper products and related supplies, including aprons, plastic bags, food trays, foam bowls and containers, cups, cutlery, plastic wrap and foil, food service gloves, hairnets, lids, parchment liners, napkins, plates, and antimicrobial fruit and vegetable wash. Vendors must submit detailed specifications and pricing on the required FPS NS Disposable Paper Products Bid Worksheet and Fargo Public Schools NS Bid Proposal Form through the Euna Procurement (Bonfire) portal at https://fargok12.bonfirehub.com/portal/?tab=openOpportunities. Key requirements include electronic ordering capability with a minimum of three business days' notice, delivery to seven locations a minimum of two times per week (Monday through Friday), availability of sales representatives for office visits, and provision of monthly purchase reports and end-of-contract summaries by delivery location. The contract will be awarded to the single responsible vendor offering the lowest financial cost while meeting all terms, conditions, and specifications. Bids are due on May 21, 2026 at 10:00 a.m., with Board of Education final approval scheduled for June 9, 2026.

The District requires vendors to be certified as Equal Employment Opportunity Affirmative Action Employers and to comply with all Civil Rights regulations and the Americans with Disabilities Act. Pricing must exclude sales tax and federal excise tax, as the District is tax-exempt, and all delivery charges must be included in the bid price. The District adheres to Buy American policies, purchasing domestic products to the maximum extent possible for the Child Nutrition Program. A price escalation clause permits vendors to request price adjustments only if documentation supports actual, demonstrable increases in direct costs, with adjustments limited to once per 60-day period and requiring 15 days' prior written notice; if a proposed increase exceeds 10 percent, the District may accept the increase, choose an alternative replacement item, or terminate the agreement without penalty. Quoted prices must remain in effect for the contract term, and all bid responses must remain valid for 30 days following submission. No incumbent vendors, existing budget values, or award ranges are specified in the procurement documents.