Request for Bid for Classroom Technology for G4 Schools

The Madison Metropolitan School District (MMSD) in Wisconsin is seeking bids for a comprehensive classroom technology upgrade through Request for Bid #4006, targeting G4 schools within the district. The procurement involves purchasing 505 units of 65-inch flat panel televisions, 9 units of 43-inch flat panel televisions, 495 mobile TV stands, and 20 TV wall mounts for classroom installations. While the district has preferred models—LG Electronics 65LX341C and 43LX341C monitors, Peerless Industries SR560M stands, and SP850-UNLP wall mounts—vendors may propose alternative brands that meet or exceed the specified technical requirements. The bid was issued on March 13, 2018, with a submission deadline of April 10, 2018, at 2:00 PM CST, and the contract period will run from April 10, 2018, through May 31, 2018. The evaluation criteria for vendor selection include weighted scoring across multiple categories: 65-inch monitor (25%), 43-inch monitor (10%), TV stands and wall mounts (10%), prior district experience (5%), local vendor status (10%), and overall cost (40%).

The procurement does not explicitly outline specific set-aside designations for disadvantaged enterprises, though vendors must demonstrate compliance with the district's Affirmative Action and Equal Employment Opportunity requirements. Bidders are required to provide a minimum three-year manufacturer's limited warranty for all flat screen monitors and incorporate shipping costs into their proposals, as the district will not pay shipping separately. The total project involves deliveries to multiple G4 school buildings and the MMSD Central Receiving facility, with orders expected to be placed by May 5, 2018, and delivery to commence by July 7, 2018. While specific budget ranges are not detailed, vendors must submit one original and three copies of bid documentation, including completed certification forms and detailed product specifications. The district maintains full discretionary authority to reject any or all bids without providing a reason and reserves the right to delete specifications if no vendor can meet the requirements. MMSD is tax-exempt (Tax ID: ES42341) and expects vendors to offer governmental and educational pricing discounts.