Replacement of Two Mini-Split HVAC Units

NorthWest Senior & Disability Services is soliciting proposals for the replacement of two mini-split HVAC units at their Tillamook County office located at 5010 E Third St, Tillamook, OR 97141. The Request for Proposals (RFP) specifically seeks a contractor to replace existing HVAC systems, with Mitsubishi brand units recommended as the preferred replacement. The scope of work includes flushing existing refrigerant piping, setting new evaporator and condenser units, replacing the Gobi II pump, making necessary electrical and mechanical connections, and fully commissioning the new system. Proposals must be received by 5 PM on November 15, 2024, and will be evaluated based on multiple criteria, including alignment with recommended equipment specifications, proposed timeline, and overall project approach. Contractors must be licensed and bonded, and must provide comprehensive liability insurance. The RFP indicates that alternative brand proposals will be scored differently from the recommended Mitsubishi units, suggesting a specific evaluation matrix for equipment selection.

The procurement opportunity appears open to qualified HVAC contractors without specific set-aside designations for disadvantaged enterprises. Contractors responding to the RFP must demonstrate technical capability to complete the HVAC replacement, with potential prevailing wage requirements if the project exceeds $50,000. While no specific budget range is explicitly stated, the project involves replacing two mini-split units, suggesting a moderate-scale infrastructure investment. The RFP reserves the right for NorthWest Senior & Disability Services to reject any or all proposals, indicating flexibility in the selection process. Interested contractors will need to provide a detailed proposal outlining work methodology, materials, project timeline, and cost structure. The project appears to be focused on upgrading existing HVAC infrastructure at a specific county-level facility, with an emphasis on technical performance and system reliability.