Replacement of Rooftop Units Project: Addendum #2

The West Virginia Division of Corrections and Rehabilitation has issued Request for Quotation (RFQ) 0608 COR1900000001 for the replacement of rooftop units at the Lakin Correctional Center and Jail located at 11264 Ohio River Road, West Columbia, West Virginia. This procurement requires vendors to furnish all materials, labor, equipment, and incidental work necessary to remove and replace thirty-eight (38) rooftop units, four (4) condensing units, four (4) makeup air units, three (3) refrigeration units, and one (1) heating unit on the main building, along with associated piping, insulation, and disconnects. Key deliverables include removal of old equipment using R-22 refrigerant and replacement with new units utilizing R-410A refrigerant, installation of new NEMA 3R non-fused disconnect switches, replacement of refrigeration piping with insulation, natural gas line replacement, integration with existing building automation systems (Mason & Barry controlling thirty-eight RTUs and Johnson Controls managing one RTU) through new Andover Controllers supplied and programmed by the state, provision of operation and maintenance manuals in three hardbound copies, and testing and balancing per AABC or NEBB standards. All work must comply with the West Virginia State Building Code, West Virginia State Fire Code, National Fire Protection Association standards, and the National Electrical Code, and must be performed during standard business hours (Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding state holidays) unless alternative schedules are approved with forty-eight hours' advance notice. Required vendor qualifications include factory-trained, authorized installer technicians with a minimum of three (3) years' experience, successful completion of at least three (3) similar projects, West Virginia Electricians License, Mechanical Contractor License, and West Virginia Contractor's License. A mandatory pre-bid meeting was held on August 21, 2018, at 10:00 AM E.S.T., vendor written questions were due August 28, 2018, at 10:00 AM E.S.T., sealed bids were due September 6, 2018, at 1:30 PM E.S.T. (with Addendum #2 extending the deadline to September 13, 2018, at 1:30 PM E.S.T.), and submissions may be made electronically through wvOASIS, by hand delivery, courier, or facsimile to the Division of Corrections - Central Office at 1409 Greenbrier Street, Suite 300, Charleston, West Virginia 25311, with inquiries directed to Philip K. Farley at (304) 558-2036 or philip.k.farley@wv.gov.

No specific set-aside designations for disadvantaged enterprises or restrictions limiting response to particular organization types are detailed in the solicitation documents. Vendors must submit a Purchasing Affidavit, Drug Free Workplace Conformance Affidavit, Disclosure of Interested Parties to Contracts form (required for contracts valued at one million dollars or more), and a bid bond equal to a minimum of five percent (5%) of the total bid amount with proper seals and power of attorney documentation from a West Virginia-licensed surety. Bidders must not be in default on any monetary obligations owed to the state or political subdivisions, including payroll taxes, property taxes, sales and use taxes, fire service fees, or fines, and must not owe debts exceeding one thousand dollars in the aggregate or be in employer default under W. Va. Code 5A-3-10a. The contract is designated as a Fixed Period Contract with a term of 365 calendar days from the Notice to Proceed, and vendors must provide performance bonds, labor/material payment bonds, and a two-year maintenance bond covering the roofing system, each in the amount of 100% of the contract value, as well as Commercial General Liability Insurance of at least $1,000,000 per occurrence with the State named as an additional insured. No incumbent vendor information or specific award value is disclosed in the available documentation, though the project scope and bonding requirements suggest a substantial contract value. Pricing is firm for the contract life, with payment made in arrears only after delivery and acceptance of goods or services, and the state is exempt from all federal and state taxes, though vendors are responsible for sales taxes on material purchases.