EXHIBIT B

PROJECT PLANS

MANUAL

Pr oj ec t P la ns

M an ua l

WEST VIRGINIA

DIVISION OF

CORRECTIONS

AND

REHABILITATION

1409 Greenbrier Street Charleston, WV 25311 Phone: (304) 558-2036

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WEST VIRGINIA

DIVISION OF CORRECTIONS

AND REHABILITATION

LAKIN CORRECTIONAL CENTER

AND JAIL

REPLACEMENT OF ROOFTOP

UNITS PROJECT

11264 Ohio River Road

West Columbia, WV 25287

July 1, 2018

TABLE OF CONTENTS 1 EXHIBIT B

WEST VIRGINIA DIVISION OF CORRECTIONS AND

REHABILITATION

LAKIN CORRECTIONAL CENTER AND JAIL

11264 OHIO RIVER ROAD

WEST COLUMBIA, WV 25287

REPLACEMENT OF ROOFTOP UNITS PROJECT

TABLE OF CONTENTS

BIDDING DOCUMENTS PAGES

Table of Contents 2 Schedule of Drawings 2 Schedule of Attachments 3 Project Directory 1

SPECIFICATIONS

SECTION DESCRIPTION PAGES

DIVISION 1 - GENERAL REQUIREMENTS

1.1000 Summary 5

1.2600 Contract Modification Procedures 3

1.2900 Payment Procedures 6

1.3100 Project Management and Coordination 11

1.3200 Construction Progress Documentation 11

1.3300 Submittal Procedures 16

1.4000 Quality Requirements 11

1.4200 References 4

1.5000 Temporary Facilities and Controls 9

1.6000 Product Requirements 6

1.7300 Execution 8

1.7310 Cutting and Patching 3

1.7320 Selective Demolition 3

1.7700 1.7823

Closeout Procedures Operations and Maintenance Data

1.7839 Project Record Documents 5

1.8100 General Commissioning Requirements 3

1.8150 Commissioning of HVAC 5

1.8200 Demonstration and Training 6

DIVISIONS 2 – 6 (NOT USED)

TABLE OF CONTENTS 2 EXHIBIT B

DIVISIONS 7 – THERMAL AND MOISTURE PROTECTION

7.8413 Fire Stopping 2

DIVISIONS 8 – 22 (NOT USED)

DIVISION 23 – MECHANICAL

23.0500 Basic Mechanical Requirements 10

23.0513 Electrical Requirements for Mechanical Equipment 3

23.0523 Basic Mechanical Materials and Methods 3

23.0529 Hangers, Supports, and Anchors 9

23.0548 Vibration Control 11

23.0553 Piping and Equipment Specialty 12

23.0593 Testing, Adjustment, and Balancing 8

23.0719 Pipe Insulation 10

23.0933 HVAC Control Wiring 6

23.2316 Refrigeration Piping 8

DIVISIONS 24 – 25 (NOT USED)

DIVISIONS 25 – ELECTRICAL

26.0500 Basic Electrical Requirements 6

26.0513 Basic Electrical Materials and Methods 15

26.0519 Conductors and Cables 5

26.0523 Electrical Connects for Equipment 4

26.0526 Grounding and Bonding 4

26.0529 Hangers and Supports 3

26.0533 Raceways and Boxes 12

26.0553 Identification 4

26.2416 Panelboards 4

26.2813 Fuses 2

26.2816 Disconnect Switches 4

DIVISIONS 27 – 48 (NOT USED)

ATTACHMENTS

Attachments 205

CONTRACT DRAWINGS

Drawings 25

END OF TABLE OF CONTENTS*

SCHEDULE OF DRAWINGS 1 EXHIBIT B

WEST VIRGINIA DIVISION OF CORRECTIONS AND REHABILITATION

SCHEDULE OF DRAWINGS

DRAWING NUMBER

TITLE

CS-1

COVER SHEET

MECHANICAL

M2.01 OVERALL ROOF PLAN

M1.07 BUILDING SECTION ‘F’ AND ‘G’ FIRST FLOOR PLAN

M1.01 BUILDING SECTION ‘A’ FIRST FLOOR PLAN

M1.02 BUILDING SECTION ‘A’ SECOND FLOOR PLAN

M1.03 BUILDING SECTION ‘B’ FIRST AND SECOND FLOOR PLAN

M1.04

BUILDING SECTION ‘C’ FIRST FLOOR PLAN

M1.05 BUILDING SECTION ‘D’ FIRST FLOOR PLAN

M1.06 BUILDING SECTION ‘E’ FIRST FLOOR PLAN

M3.01 PARTIAL MECHANICAL RM. AND DETAILS BUILDING SECTION ‘A’

M3.02 MECHANICAL SECTIONS AND DETAILS

M3.03 DETAILS

M4.01 EQUIPMENT SCHEDULES AND LEGENDS

M4.02 EQUIPMENT SCHEDULES

M5.01 CONTROL DIAGRAMS

EM1.01 MECHANICAL DEMOLITION/HVAC PLAN BUILDING E

EM2.01 CONTROL DIAGRAM/DETAILS

SCHEDULE OF DRAWINGS 2 EXHIBIT B

ELECTRICAL

E2.01 BUILDING SECTION ‘A’ FIRST FLOOR POWER PLAN

E2.02 BUILDING SECTION ‘A’ SECOND FLOOR POWER PLAN

E2.03 BUILDING SECTION ‘B’ FIRST AND SECOND FLOOR POWER PLAN

E2.04 BUILDING SECTION ‘C’ POWER PLAN

E2.05 BUILDING SECTION ‘D’ POWER PLAN

E2.06 BUILDING SECTION ‘E’ POWER PLAN

E2.07 BUILDING SECTION ‘F’ AND BUILDING ‘G’ POWER PLAN

EE1.02 BUILDING ‘E’ LIGHTING AND POWER PLAN

END OF SCHEDULE OF DRAWINGS

SCHEDULE OF DRAWINGS 1 EXHIBIT B

SCHEDULE OF ATTACHMENTS

ATTACHMENT

NUMBER

TITLE

ROOFTOP UNIT RTU-A1

2 ROOFTOP UNIT RTU-A2

3 ROOFTOP UNIT RTU-A3

4 ROOFTOP UNIT RTU-A4

5 ROOFTOP UNIT RTU-A5

6 ROOFTOP UNIT RTU-A6

7 ROOFTOP UNIT RTU-A7

8 ROOFTOP UNIT RTU-A8

9 ROOFTOP UNIT RTU-A9

10 ROOFTOP UNIT CU-A1

11 ROOFTOP UNIT CU-A2

12 ROOFTOP UNIT RTU-B1

13 ROOFTOP UNIT RTU-B2

14 ROOFTOP UNIT RTU-B3

15 ROOFTOP UNIT RTU-B4

16 ROOFTOP UNIT RTU-C1

17 ROOFTOP UNIT RTU-C2

18 ROOFTOP UNIT RTU-C3

19 ROOFTOP UNIT RTU-C4

SCHEDULE OF DRAWINGS 2 EXHIBIT B

20 ROOFTOP UNIT RTU-C5

21 ROOFTOP UNIT RTU-C6

22 ROOFTOP UNIT CU-C1

23 ROOFTOP UNIT CU-C2

24 ROOFTOP UNIT RTU-D1

25 ROOFTOP UNIT RTU-D2

26 ROOFTOP UNIT RTU-D3

27 ROOFTOP UNIT RTU-D4

28 ROOFTOP UNIT RTU-D5

29 ROOFTOP UNIT RTU-D6

30 ROOFTOP UNIT RTU-D7

31 ROOFTOP UNIT RTU-D8

32 ROOFTOP UNIT RTU-D9

33 ROOFTOP UNIT RTU-D10

34 ROOFTOP UNIT RTU-D11

35 ROOFTOP UNIT RTU-D12

36 ROOFTOP UNIT RTU-D13

37 ROOFTOP UNIT RTU-D14

38 ROOFTOP UNIT RTU-D15

39 ROOFTOP UNIT RTU-D16

40 ROOFTOP UNIT RTU-D17

41 ROOFTOP UNIT MU-D1

42 ROOFTOP UNIT MU-D2

43 ROOFTOP UNIT RU-D1

44 ROOFTOP UNIT RU-D2

45 ROOFTOP UNIT RU-D3

46 ROOFTOP UNIT RTU-E1

47 ROOFTOP UNIT RTU-E2

SCHEDULE OF DRAWINGS 3 EXHIBIT B

48 ROOFTOP UNIT RTU-E3

49 ROOFTOP UNIT MU-F1

50 TYPICAL AHU SECTION A

END OF SCHEDULE OF DRAWINGS

PROJECT DIRECTORY 1 EXHIBIT B

PROJECT DIRECTORY

OWNER: West Virginia Division of Corrections and Rehabilitation

1409 Greenbrier Street Charleston, WV 25311

PROJECT LOCATION: Lakin Correctional Center and Jail 11264 Ohio River Road

West Columbia, WV 25287

ARCHITECT/ENGINEER: West Virginia Division of Administrative Services Philip Farley Director of Engineering and Construction 1409 Greenbrier Street Charleston, WV 25311 Office: (304) 558-2036 Cell: (304) 549-1050

END OF PROJECT DIRECTORY

SUMMARY 1.1000 - 1 EXHIBIT B

SECTION 1.1000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Access to site.

4. Coordination with occupants.

5. Work restrictions.

6. Specification and drawing conventions.

7. Code Compliance.

1.2 PROJECT INFORMATION

A. Project Identification:

1. Project Location: Lakin Correctional Center and Jail is located at 11264 Ohio River Road, West Columbia, WV 25287. The facility is located in Mason County.

2. Owner: State of West Virginia Division of Corrections and Rehabilitation.

B. Director of Engineering and Construction: West Virginia Division of Administrative Services, 1409 Greenbrier Street, Charleston, WV 25311.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Project consists of removing the existing thirty-nine (39) rooftop units (RTU), four (4) condensing units (CU), two (2) makeup air units (MU), and three (3) refrigeration units (RU) system and installing of a new equipment on the main building, areas A, B, D, D, E and removing one (1) heating unit (MU) and replacing it with a new HVAC unit project.

1. Construction will include the following:

a. The previously stated equipment is original and was installed on or about 2001 except for one (1) rooftop unit that was installed on or about 2005 and the three (3) refrigeration units which were installed about six (6) years ago.

SUMMARY 1.1000 - 2 EXHIBIT B

b. Vendor must replace the existing equipment with equivalent equipment.

c. Vendor must replace heating unit MU-F1 with an HVAC unit. The square foot of building F is 1,932 square feet. Vendor must install an HVAC unit that is at minimum 48,300 btu and 4 tonnages. It will be the vendors responsibility to make sure the unit is sized correctly for the area of coverage. Any existing modifications that must be done to the ductwork, including insulating, is the vendors responsibility.

Vendor must provide and install a standard thermostat to control the unit. Location to be determined at the pre-bid meeting.

d. The rooftop units are controlled by an energy management building automation controls (BAC) system. There are thirty-eight (38) rooftop units controlled by the Mason & Barry system. There is one (1) rooftop unit that is controls by the Johnson Controls system. The new equipment must be able to except the energy management building automation controls.

1) As RTU’s are replaced the building automation controls contractor will upgrade the existing Andover Controls. New Andover Controllers will be provided and programmed for the new RTU’s and will be seamless with existing building automation system architecture, programming, and graphics. RTU-A6, RTU-B1, and RTU-D5 of existing controllers have been upgraded and new work will continue to be Andover Controls by Mason & Barry, Inc., phone number: (304) 755-0781. There will be no interruption to service in the controls system and will utilize the existing graphics. During the RTU change out the owner will not accept any disruption to any of the other systems controlled by the building automation controls which includes but is not limited to the boiler system, smoke evacuation, generator, and integrated lighting system.

e. On the existing equipment, there are existing three (3) phase disconnect switches installed. The disconnects, must be replaced with new, NEMA 3R, non-fused disconnects, except for the three (3) refrigeration units (RU). The existing disconnects can be on the refrigeration units are to be disconnected and reused. They are fused disconnects.

f. On the existing equipment, there is one (1) convenience receptacle, 120-volt, single phase, GFCI. The new equipment must have the convenience receptacle.

g. The existing rooftop units and condensing units operates off R-22 refrigerant for air conditioning. The new rooftop units and condensing units must operate off R-410A refrigerant for air conditioning.

h. For the natural gas lines and accessories, the vendor must replace from the valve to the unit for each unit with new.

i. Condensing units:

1) All existing refrigerant piping located on the roof for CU-A1, CU-A2, CU- C1, and CU-C2 must be removed and replaced with new. The insulation must be replaced with new.

SUMMARY 1.1000 - 3 EXHIBIT B

2) For CU-A1 and CU-A2, any refrigerant piping that is located below the roof that is not replaced, the vendor must clean the R-22 refrigerant out.

3) Vendor must clean the R-22 refrigerant out of air handler units AHU-A1 and

AHU-2.

4) Condensing Unit CU-A1 is connected to air handler unit (AHU-1) that is in building section A, on the first floor. McQuay manufactures the air handler unit. The energy management system, Mason and Barry is connected to the air handler unit.

5) Condensing Unit CU-A2 is connected to air handler unit (AHU-2) that is in building section A, on the first floor. McQuay manufactures the air handler unit. The energy management system, Mason and Barry is connected to the air handler unit.

6) Condensing Units CU-C1 and CU-C2 are connected rooftop unit (RTU-C1) that is also located on section C on the roof. McQuay manufactures the rooftop units. The energy management system, Mason and Barry is connected to the rooftop unit.

j. The electrical drawings show the panel and circuit numbers for each unit.

k. The measurements of the curves are listed on the contract drawings.

2. Contract drawings for reference:

A) The drawings were designed as a 36” x 48”, size architectural E drawings. If this plot size does not match the designed size, the designated scale cannot be used. If the previously stated paper size is not used, it will be the vendors responsibility to adjust the scale for measurement calculations.

B) Depiction of existing conditions are based on original as-built drawings dated April 4, 2004 and visible observation where possible. Vendor to field verify existing conditions during and after demolition and notify the Director of Engineering and Construction of any discrepancies or conditions which may affect new construction prior to performing any new work.

C) Dimensions shown related to existing conditions are approximate. Vendor to verify all dimensions prior to construction.

D) The Director of Engineering and Construction has taken the original as-built drawing for the main building, M2.01, modified to include the items, etc. that deals with this said project. It will be the vendor responsibility to verify locations and quantities during the pre-construction meeting. The West Virginia Division of Corrections and Rehabilitation is not responsible for any missed printed or short items on the previously state drawing. It will be the vendors responsibility to verify everything at the pre-bid meeting.

SUMMARY 1.1000 - 4 EXHIBIT B

E) For building F, there was not a rooftop drawing that included everything. The Director of Engineering and Construction has taken the original as-built drawing, M1.07 and modified it to include that items, etc. that deals with this said project. It will be the vendor responsibility to verify locations and quantities during the pre-construction meeting. The West Virginia Division of Corrections and Rehabilitation is not responsible for any missed printed or short items on the previously state drawing. It will be the vendors responsibility to verify everything at the pre-bid meeting.

F) The original as-built drawings M.101, M1.02, M1.03, M1.04, M1.05, M1.06, M3.01, M3.02, M3.03, M4.01, M4.02, M5.01, EM1.01, EM2.02, E2.01, E2.02, E2.03, E2.04, E2.05, E2.06, E2.07, and EE1.02 are for reference of existing conditions and no modifications have been done to the drawings areas.

3. The existing roof system will be removed and replaced with new under a separate contract. The vendor must coordinate installation with the roofing system contract vendor.

B. Type of Contract:

1. Project will be constructed under a single contract.

1.4 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Contractor is to clean, and repair or restore, all areas disturbed by construction operations on a weekly basis.

C. Use of the Site: Limit use of the premises to work in areas indicated. Do not disturb portions of the site beyond the areas in which the Work is required.

1. Driveways and Entrances: Keep driveways and entrances serving the premises clear and available to the Owner, the Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials. Coordinate with the Owner to de-termine areas of materials storage and equipment on-site.

1.5 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site and existing building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

SUMMARY 1.1000 - 5 EXHIBIT B

2. Notify Owner not less than 72 hours in advance of activities including any interruptions in utility services that will affect Owner's operations.

B. Owner Occupancy in Areas of Construction: Owner will occupy all areas of construction prior to Substantial Completion of the Work.

1. Director of Engineering and Construction will prepare a Certificate of Substantial

Completion for each specific portion of the Work to be occupied prior to Owner acceptance of the completed Work.

1.6 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours specified below:

1. The standard hours of work for this Contract will be Monday thru Friday from 8:00 am until 4:00 pm excluding holidays recognized by the State of West Virginia. Any work outside of the standard hours of work must be approved in advance at the Agency’s sole discretion. Authorization of work outside of the standard hours of work will not entitle Vendor to additional compensation.

2. If the vendor wishes to work a different schedule other than what was previously stated, the DOC facility will work with the vendor. For example, the vendor works for four (4) days a week for a ten (10) hour shift each day.

3. Vendor should not plan on working at the DOC facility on any holiday recognized by the State of West Virginia. This is due to the reduced amount of DOC facility staff members that would be available to escort the vendor staff.

4. All work done within the secure area, work times and coordinated areas, will be at the discretion of the DOC facility administration.

5. If for any reason, the vendor wishes to work other than the previous stated days and hours, the request must be turned into the Facility at least forty-eight (48) hours in advance for approval. The request must be submitted to the Associate Warden of Operations or designee.

C. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

SUMMARY 1.1000 - 6 EXHIBIT B

D. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet (8 m) of entrances, operable windows, or outdoor-air intakes.

E. Controlled Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

F. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.7 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Format:

1. Section Identification: The Specifications use Section numbers and titles to help cross-referencing in the Contract Documents. Sections in the Project Manual are in numeric sequence; however, the sequence is incomplete because all available Section numbers are not used. Consult the table of contents at the beginning of the Project Plans to determine numbers and names of Sections in the Contract Documents.

2. Division 1: Sections in Division 1 govern the execution of the Work of all Sections in the Specifications.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by Contractor.

Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

1.8 CODE COMPLIANCE

A. Contractor is to comply with all applicable regulations of governmental authorities having juris-diction over the project.

SUMMARY 1.1000 - 7 EXHIBIT B

B. The West Virginia State Building Code and West Virginia State Fire Code are made part of the contract documents in their entirety by cross reference, and compliance with these codes is man-datory.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

CONTRACT MODIFICATION

PROCEDURES 1.2600 - 1 EXHIBIT B

SECTION 1.2600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes procedural requirements for handling and processing Contract modifications.

1.2 MINOR CHANGES IN THE WORK

A. The Director of Engineering and Construction will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: The Director of Engineering and Construction will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by the Director of Engineering and Construction are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to the Director of Engineering and Construction.

PROCEDURES 1.2600 - 2 EXHIBIT B

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form.

1.4 CHANGE ORDER PROCEDURES

A. On Owner’s acceptance of a Proposal Request, the Director of Engineering and Construction will issue a request for change order documents with Contractor’s signatures. Owner will sub-mit change order documents, with all required supporting documentation to be processed by the West Virginia Division of Corrections and Rehabilitation for approval of a Change Order. The change order documents must also be checked for form by the West Virginia Attorney Gen-eral’s office for form and approval. Multiple Proposal Requests may be consolidated into a sin-gle change order request.

B. The Director of Engineering and Construction cannot approve change order(s) until it has gone through the proper process and approval have been issues by the West Virginia Division of Cor-rections and Rehabilitation and the Attorney General’s office.

1.5 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: The Director of Engineering and Construction may issue a Construction Change Directive. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

PROCEDURES 1.2600 - 3 EXHIBIT B

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

PAYMENT PROCEDURES 1.2900 - 1 EXHIBIT B

SECTION 1.2900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.3 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to the Director of Engineering and Construction at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

a. A sample schedule of values should be submitted to the Director of Engineering and

Construction at the pre-construction meeting.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one-line item for each Specification Section and task.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of the Director of Engineering and Construction.

PAYMENT PROCEDURES 1.2900 - 2 EXHIBIT B

c. Contract number from the contract that the West Virginia Purchasing Division issued to the Contractor.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total one-hundred (100%) percent.

1) Labor.

2) Materials.

3) Equipment.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance and pictures.

6. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Allowances: Provide a separate line item in the schedule of values for each allowance.

Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by

PAYMENT PROCEDURES 1.2900 - 3 EXHIBIT B

measured quantity. Use information indicated in the Contract Documents to determine quantities.

8. Purchase Contracts: Provide a separate line item in the schedule of values for each purchase contract. Show line-item value of purchase contract. Indicate owner payments or deposits, if any, and balance to be paid by Contractor.

9. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

10. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

a. Change order(s) cannot be added to the schedule of values and bill for until the change order has been approved and encumbered by the West Virginia Purchasing Division.

1.4 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by the Director of Engineering and Construction and paid for by Owner.

1. Each application for payment shall be submitted with the following documents to be updated with each application:

a. Construction schedule.

b. Submittal and shop drawing log identifying all required submittals and the status of those submittals already submitted.

c. Log of all Proposal Requests and responses.

d. Log of all Contract Modifications each indicating description, amount, execution date, and schedule implications.

e. Log of all Additional Information Request (AIR’s) with a description of each AIR, including the date on which it was submitted, and the date on which it was returned.

2. A payment application will be considered as being incomplete unless all required information is provided. Incomplete payment applications will be returned to the Contractor.

3. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

PAYMENT PROCEDURES 1.2900 - 4 EXHIBIT B

4. The contractor must hold back ten (10%) percent retainage on each pay application. At substantial completion, the contractor can bill for five (5%) percent of the retainage. The contractor can bill for the remaining five (5%) percent of the retainage after the entire project has been completed. This includes but is not limited to, all punch list items being completed and all closeout documents submitted.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

1. Submit draft copy of Application for Payment seven days prior to due date for review by Director of Engineering and Construction.

C. Application for Payment Forms.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. The Director of Engineering and Construction will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

PAYMENT PROCEDURES 1.2900 - 5 EXHIBIT B

F. Transmittal: Submit three signed and notarized original copies of each Application for Payment to the Director of Engineering and Construction by a method ensuring receipt within twenty-four

(24) hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. Schedule of values.

2. Contractor's construction schedule (preliminary if not final).

3. Submittal schedule (preliminary if not final).

4. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

5. Initial progress report.

6. Report of preconstruction conference.

Certificates of insurance and insurance policies.

7. Performance and payment bonds.

8. Data needed to acquire Owner's insurance.

H. Application for Payment at Substantial Completion: After the Director of Engineering and Construction issues the Certificate of Substantial Completion, submit an Application for Payment showing one-hundred (100%) percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

I. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. Final liquidated damages settlement statement (if applicable).

PAYMENT PROCEDURES 1.2900 - 6 EXHIBIT B

PART 2 - PRODUCTS (Not Used)

PROJECT MANAGEMENT

AND COORDINATION 1.3100 - 1 EXHIBIT B

SECTION 1.3100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Request for information (RFI).

3. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

1.2 DEFINITIONS

A. RFI: Request for information from the Owner, the Director of Engineering and Construction, or Contractor seeking information required by or clarification of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS TO BE SUBMITTED TO DIRECTOR OF

ENGINEERING AND CONSTRUCTION

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within fifteen (15) days of starting construction operations or at the pre-construction meeting, whichever comes first, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

AND COORDINATION 1.3100 - 2 EXHIBIT B

C. Submit sample agendas for the following types of meetings:

1. Preconstruction Conference

2. Pre-installation Conferences

3. Progress Meetings

4. Coordination Meetings

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repRFI.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Coordination: Each contractor shall coordinate its construction operations with those of other contractors and entities to ensure efficient and orderly installation of each part of the Work. Each contractor shall coordinate its operations with operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum performance and accessibility for required maintenance, service, and repRFI.

3. Make adequate provisions to accommodate items scheduled for later installation.

C. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

AND COORDINATION 1.3100 - 3 EXHIBIT B

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

E. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. The Director of Engineering and Construction will advise the Contract for disposition of salvaged materials that are designated as Owner's property.

1.5 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. The Director of Engineering and Construction will return RFI submitted to the Director of Engineering and Construction by other entities controlled by Contractor with no response.

2. Coordinate and submit RFI in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of the Director of Engineering and Construction.

6. RFI number, numbered sequentially.

AND COORDINATION 1.3100 - 4 EXHIBIT B

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract

Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms:

1. Attachments shall be hard copy or electronic files in Word or Adobe Acrobat PDF format.

D. The Director of Engineering and Construction's Action: The Director of Engineering and Construction will review each RFI, determine action required, and respond. Allow seven working days for the Director of Engineering and Construction's response for each RFI. RFI received by the Director of Engineering and Construction after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFI will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of the Director of Engineering and Construction’s actions on submittals.

g. Incomplete RFI or inaccurately prepared RFI.

2. The Director of Engineering and Construction’s action may include a request for additional information, in which case the Director of Engineering and Construction's time for response will date from time of receipt of additional information.

AND COORDINATION 1.3100 - 5 EXHIBIT B

3. The Director of Engineering and Construction's action on RFI that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify the Director of Engineering and Construction in writing within two (2) days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFI organized by the RFI number. Submit log weekly. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of the Director of Engineering and Construction.

4. RFI number including RFI that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date the Director of Engineering and Construction's response was received.

F. On receipt of Director of Engineering and Construction's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify the Director of Engineering and Construction within two (2) days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

2. Identification of related Field Order, Work Change Directive, and Proposal Request, as appropriate.

1.6 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Representatives from the Contractor, and subcontractors must be present at each meeting. Notify Owner and the Director of Engineering and Construction of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including

AND COORDINATION 1.3100 - 6 EXHIBIT B

Owner and the Director of Engineering and Construction, within three (3) days of the meeting.

B. Preconstruction Conference: The Director of Engineering and Construction will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and the Director of Engineering and Construction, but no later than ten (10) days after execution of the approved and encumbered contract.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Owner, Owner's Commissioning Authority, the Director of Engineering and Construction, and their consultants; Contractor and its superintendent; subcontractors; suppliers; and other concerned parties shall attend the conference.

3. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

4. Agenda: Discuss items of significance that could affect progress, including but not limited to the following:

a. Tentative construction schedule.

b. Schedule of values pay application.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFI.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Preparation of record documents.

m. Use of the premises.

n. Work restrictions.

o. Working hours.

AND COORDINATION 1.3100 - 7 EXHIBIT B

p. Owner's occupancy requirements.

q. Responsibility for temporary facilities and controls.

r. Procedures for moisture and mold control.

s. Procedures for disruptions and shutdowns.

t. Parking availability.

u. Office, work, and storage areas.

v. Equipment deliveries and priorities.

w. First aid.

x. Security, Prison Rape Elimination Act (PREA), and the NCIC background check.

y. Progress cleaning.

5. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise the Director of Engineering and Construction of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFI.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

AND COORDINATION 1.3100 - 8 EXHIBIT B

j. Compatibility requirements.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written instructions.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Project Closeout Conference: Schedule and conduct a project closeout conference, at a time convenient to Owner and the Director of Engineering and Construction, but no later than thirty

(30) days prior to the scheduled date of Substantial Completion.

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

AND COORDINATION 1.3100 - 9 EXHIBIT B

2. Attendees: Authorized representatives of Owner, the Director of Engineering and Construction, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other…