Replacement of Hot Water Heaters Project

The West Virginia Division of Corrections and Rehabilitation, operating through Fayette County, has issued Agency Request for Quote (ARFQ) 0608 DCR2300000179 for the Replacement of Hot Water Heaters Project at the North Central Regional Jail in Greenwood, West Virginia. This procurement seeks the replacement of two existing natural gas-fired hot water heaters (current models GWH-1B and GWH-2C manufactured by Rheem-Ruud) along with associated mechanical components and systems. The scope of work includes removal and installation of two new hot water heaters with a minimum storage capacity of 215 gallons, minimum thermal efficiency of 83 percent, and duplex stainless-steel tank interiors; replacement of two expansion tanks, copper piping, and shutoff valves; installation of new flue pipes with rain caps through the roof; installation of B-vent aluminum air intake systems; replacement of pressure relief valves; and disposal of all removed materials. Vendors must possess a valid West Virginia Contractors License and provide proof of Commercial General Liability Insurance and Automobile Liability Insurance of at least $1,000,000 per occurrence each, along with a bid bond of five percent of the total bid amount. The project is a fixed-period contract requiring completion within 90 calendar days of the Notice to Proceed, with work to be performed during standard working hours (Monday through Friday, 8:00 AM to 4:00 PM) in compliance with all applicable federal, state, and local codes, including ICC International Energy Conservation Code standards. A mandatory pre-bid meeting was held on April 24, 2023, at 10:00 AM EST; questions must be submitted by May 1, 2023, at 2:00 PM EST; and sealed bids are due May 8, 2023, at 10:30 AM EST at the Division of Corrections Central Office in Charleston, West Virginia. The contract includes a one-year warranty on all work, a 25-year warranty on the storage tank (15 years full, 10 years prorated), and a 10-year warranty on the heat exchanger (5 years full, 5 years prorated), with ten percent retainage required on each pay application until project completion.

No specific set-aside designations, disadvantaged enterprise requirements, or restrictions on organization types are identified in the solicitation documents. The procurement documents do not reference any incumbent vendors or current contractors for this replacement project, nor do they specify existing infrastructure or technology integration requirements beyond compliance with the facility's security protocols and background check requirements for all personnel. The solicitation documents do not provide an explicit budget range or estimated award value; vendors are instructed to submit lump-sum quotations covering all costs for materials, labor, equipment, delivery, and incidental work. Inquiries regarding the solicitation should be directed to Philip K. Farley, the buyer, at (304) 549-1050 or philip.k.farley@wv.gov, with invoicing directed to the Division of Corrections Central Office and equipment shipment to the North Central Regional Jail at 1 Lois Lane, Greenwood, West Virginia.