Replacement of Existing HP Devices, Peripherals, and Warranties

Closed State & local contract opportunity

Solicitation number
IFB26-0115
State
Florida
Responses due

Opportunity facts

Jurisdictions
UNSPSC codes
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Point of contact

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

The City of Orlando is seeking bids for a comprehensive replacement of existing HP devices through Invitation for Bid (IFB26-0115), targeting approximately 1,700 legacy computing devices across multiple categories. The procurement specifically requires authorized HP device distributors to provide a precise set of equipment, including 750 standard desktop computers, 10 mini desktops, 75 workstation desktops, 80 executive laptops, 130 small screen laptops, 750 standard laptops, and 600 docking stations. All proposed equipment must meet exact manufacturer specifications, with precise configuration IDs and SKUs, and include manufacturer warranty coverage. No alternative products or configurations will be considered under this solicitation. The bid was posted on November 10, 2025, with questions accepted until November 21, 2025, and final bids due on December 2, 2025, at 2:00 PM. The City intends to complete this technology refresh through a phased replacement estimated to take six to eight months from contract award, with deployment to be accomplished by City of Orlando professional and technical staff in conjunction with the awarded contractor's support processes.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide a 5-year onsite desktop support warranty and a 4-year onsite notebook warranty, and must complete a vendor questionnaire and provide various certifications. While a specific budget range is not disclosed, the procurement involves replacing approximately 1,700 devices, suggesting a potentially substantial technology investment. Electronic bidding is mandatory, with only electronic responses accepted through the City's electronic bidding system. Prospective vendors must meet specific insurance and compliance requirements, and all equipment must be new, current production models. The procurement is a one-time purchase focused on standardizing and updating the City of Orlando's computing infrastructure with precise HP device specifications, emphasizing technological consistency and performance across municipal computing environments.

Opportunity text

The City is seeking Bids from authorized distributors of the specified Hewlett-Packard (HP) laptop and desktop computers, specified related accessories, and specified service plans as detailed in the Pricing Sheet provided. The deployment of the computers will be accomplished by City of Orlando professional and technical staff, in conjunction with the standard support processes provided to customers of the awarded Contractor. The City intends to perform a phased replacement of approximately 1,700 legacy HP devices with updated models that meet the exact specifications provided, including designated HP configuration IDs and SKUs. All proposed equipment must include manufacturer warranty coverage. Alternative products or configurations will not be considered under this solicitation.

The estimated duration of the replacement is approximately six (6) to eight (8) months from the time of award.

Files

File Type Posted
Replacement_of_Existing_HP_Devices,_Peripherals,_and_Warranties_(Addendum_#1_Revision).pdf PDF
Replacement_of_Existing_HP_Devices,_Peripherals,_and_Warranties.pdf PDF
2020-2021_PC_Replacement_Counts_for_Order.xlsx XLSX spreadsheet
2020-2021_PC_Replacement_Counts_for_Order.xlsx XLSX spreadsheet

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