Replacement of Air Handler Units for Legislative Printing Unit

The Illinois Secretary of State is soliciting bids for the installation of two new vertical air handler units, a heat pump system, and a new exhaust system at the Legislative Printing Unit (LPU) in the Stratton Building, located at 401 South Spring Street, Springfield, Illinois. This Request for Quote (RFQ) encompasses comprehensive HVAC and electrical work including the removal and salvage of existing equipment, installation of ductwork constructed from 26-gauge galvanized sheet metal meeting SMACNA standards, all associated electrical work performed by certified electricians, system startup, testing, and balancing, and full integration with the existing Schneider Electric EcoStruxure Graphics Platform building automation system. The specific equipment to be installed includes two Trane air handling units (models TPKFYP024KM142B, each with 800 CFM cooling capacity) and one Trane heat pump unit (model NTXMSM48A182BA with 48,000 BTUH cooling capacity) in the north end facility, along with a 1,600 RPM Greenheck model QEI-12 exhaust fan unit (1,725 CFM, 1/2 horsepower motor) for the south end. Eligible contractors must be pre-qualified by the Illinois Capital Development Board and demonstrate a minimum of five years of documented commercial HVAC experience, maintain general liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate coverage, possess auto liability insurance of $1,000,000 per occurrence, and maintain workers' compensation insurance as required by law. A mandatory pre-submission conference is scheduled for March 5, 2026, at 9:00 AM at 501 South 2nd Street, Howlett Room 037, Springfield, Illinois, with in-person attendance required or bidders face disqualification; the bid due date is March 16, 2026, as specified in the BidBuy system, with submissions acceptable via email to Katie Speck at kspeck@ilsos.gov or through the online BidBuy portal. Work must be performed during standard business hours of 7:00 AM to 5:00 PM, Monday through Friday, with the contract term extending from execution through June 30, 2026, and a maximum total contract term not to exceed ten years; award will be made to the responsive and responsible bidder submitting the lowest price.

No specific set-aside designations for disadvantaged enterprises or restrictions on organization types are identified in the RFQ documents provided. All work must comply with prevailing wage requirements applicable to public works projects under Illinois law and must adhere to applicable building codes, the 2018 International Mechanical Code, the 2021 International Energy Conservation Code, the National Electrical Code, and all relevant state and local regulations and ordinances. Standard Illinois certifications are mandatory conditions of contract award, including compliance with civil rights laws, environmental protection standards, drug-free workplace requirements, and ethics training. A bid bond equal to ten percent of the total bid is required at submission, and a performance bond for the entire contract amount must be submitted within ten days of award from a surety licensed to do business in Illinois. The contractor shall invoice upon completion of the contract, with invoices for services rendered through June 30 required to be submitted by July 31; no specific budget or award value range is disclosed in the available documentation, and pricing must be submitted as a firm, fixed total cost with no renewal options available and no additional expenses permitted beyond the quoted amount.