Replace Oil Burners with Gas Boiler at Davis Hall at Southwest Virginia Community College, PC# 260-B5260-046 (M25SW125)

The Virginia Community College System is soliciting sealed bids for construction services to replace oil burners with gas boilers at Davis Hall at Southwest Virginia Community College in Cedar Bluff, Virginia (Project Code 260-B5260-046, M25SW125). The procurement involves the demolition of one 8,000-gallon underground fuel oil storage tank, one 1,000-gallon underground propane storage tank, and two 1,250 MBH fuel oil boilers with associated hot water pumps, followed by installation of a new 6,500-gallon underground propane storage tank, a 1,300 MBH propane boiler, and replacement system hot water pumps, with the new propane tank installed in the location of the removed fuel oil tank. The contract will be awarded on a lump sum basis with substantial completion required within 180 calendar days from the Notice to Proceed and final completion within 30 calendar days thereafter. Key qualifications include Virginia Department of Professional and Occupational Regulation Board for Contractors licensure as either a Class A or Class B Contractor depending on contract value, registration as a vendor in eVA, and prevailing wage compliance. Required insurance includes Workers' Compensation and Employer's Liability Insurance, Comprehensive General Liability insurance, Automobile Liability Insurance with specified minimums, and an "all-risk" Builder's Risk insurance policy throughout construction. A Standard Commonwealth Bid Bond (form CO-10.2) and Contract Security are required regardless of bid amount. Sealed bids are due electronically through eVA or by mail/hand delivery to Mrs. Sibyl Roberts at the Virginia Community College System, 300 Arboretum Place, Suite 200, Richmond, Virginia 23236, by 2:00 P.M. on Wednesday, March 25, 2026, with public bid opening scheduled for Thursday, March 26, 2026. A pre-bid conference was held on March 12, 2026, at 10:00 A.M. at Davis Hall Room DA 222, with the deadline for pre-bid questions set at 2:00 P.M. on March 18, 2026.

No specific set-aside designations for disadvantaged enterprises are mentioned in the procurement documents; however, prevailing wage requirements apply to this project as established by the Virginia Department of Labor and Industry for various trades including Asbestos Worker/Heat & Frost Insulator, Carpenter, Electrician, Pipefitter, and Plumber classifications. Current fuel suppliers identified include James River Solutions for fuel oil and Foster Fuels for propane. The contractor is responsible for coordinating with these providers and the owner regarding extraction of existing propane and removal and disposal of the old fuel oil tank, which has been confirmed as empty; soil samples around the tank site have been tested and show no contamination, though the contractor bears responsibility for any contamination resulting from failure to verify the tank is empty before removal. All contractors must process pay applications and invoices through the Owner's web-based project management software, e-Builder, provided at no cost. The project scope is classified as a Level 1 Alteration in compliance with the 2021 Virginia Existing Building Code, with all work required to comply with the Virginia Uniform Statewide Building Code (VUSBC) 2021, applicable NFPA standards, Virginia Fuel Gas Code, and ASHRAE 90.1-2019. No specific bid amount or budget range is disclosed in the publicly available documents.