SWVCC 260-B5260-046 M25SW125 Addendum 01 2026-03-13.pdf
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- Solicitation number
- DBB-114331
- Issued by
- Brunswick County, Chatham Town, Virginia
About this file
This is Addendum No. 1 to the invitation for bids issued by the Virginia Community College System (VCCS) and Southwest Virginia Community College (SWCC) for the Replace Oil Burners with Gas Boiler at Davis Hall project (Project Code 260-B5260-046). The project scope involves the demolition of one 8,000-gallon underground fuel oil storage tank, one 1,000-gallon underground propane storage tank, and two 1,250 MBH fuel oil boilers with associated hot water pumps, and the installation of a new 6,500-gallon underground propane storage tank, a 1,300 MBH propane boiler, and system hot water pumps at the Davis Hall building located at Southwest Virginia Community College in Cedar Bluff, Virginia. A pre-bid conference was held on March 12, 2026, at 10:00 a.m. at Davis Hall Room DA 222. The deadline for submitting pre-bid questions using the provided pre-bid question form is 2:00 p.m. on March 18, 2026, with all questions to be emailed to mpuccinelli@wileywilson.com and copied to mwagner@vccs.edu. Sealed bids are due by 2:00 p.m. on Wednesday, March 25, 2026, and will be opened publicly and read aloud on Thursday, March 26, 2026. The contract shall be awarded on a lump sum basis, with substantial completion required within 180 calendar days from the Notice to Proceed and final completion within 30 calendar days thereafter.
All bidders must be registered as vendors in eVA prior to bid submission and are required to submit a Standard Commonwealth Bid Bond (form CO-10.2) and contract security regardless of bid amount. Prevailing wage requirements apply to this project. Contractors must process all pay applications and invoices through the owner's web-based project management software, e-Builder, which is provided at no cost. Bids may be submitted electronically through eVA, by mail to the VCCS office in Richmond, or in person. The Wiley|Wilson engineering firm, represented by Project Manager Tyler Morris, is serving as the architect/engineer on the project, with Mike Wagner as the VCCO Capital Outlay Project Manager representing the owner.
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100% Employee-Owned | wileywilson.com
127 Nationwide Drive | Lynchburg, VA 24502 | 434.947.1901
ADDENDUM NO. 1
Replace Oil Burners with Gas Boiler at Davis Hall Project Code: 260-B5260-046 Southwest Community College / Virginia Community College System Bid documents dated February 13, 2026.
To: Bidders, VCCS, SWCC From: Wiley|Wilson This Addendum contains 1 page and listed attachments and modifies the sealed Project Manual and Drawings (bid documents) for the above state project dated February 13 2026, as noted below. Acknowledge receipt of all Addenda in the space provided on the Bid Form. Failure to do so may subject bidder to disqualification.
PRE-BID CONFERENCE
Refer to attached attendance roster and meeting minutes.
PROJECT MANUAL
1. The deadline for pre-bid questions is 2pm on March 18, 2026. All questions must be submitted with the pre-bid question form that is included in the Project Manual.
DRAWINGS
N/A
PRE-BID QUESTIONS RECEIVED AS OF MARCH 12, 2026
N/A
ATTACHMENTS
1. Pre-bid Conference Meeting Minutes
2. Pre-bid Conference Attendance Roster
End of Addendum No. 1
WILEY|WILSON
Tyler Morris, PE Project Manager tdmorris@wileywilson.com
434.455.3692 3/13/2026
Virginia Community College System Southwest Virginia Community College
Cedar Bluff, Virginia Pre-Bid Conference
March 12, 2026
PROJECT: Southwest Virginia Community College
Replace Oil Burners with Gas Boiler at Davis Hall Project Code: 260-B5260-046
OWNER: VCCS / SWCC
LOCATION: Southwest Virginia Community College, 724 Community
College Road, Cedar Bluff, VA 24609; Davis Hall Room DA 222.
DATE/TIME: March 12, 2026, at 10:00 a.m.
PURPOSE: Optional Pre-Bid Conference for subject project
OWNER’S REP: Mike Wagner, VCCO Capital Outlay Project Manager
A/E Firm: Tyler Morris, Wiley|Wilson
RECORD OF ATTENDEES (refer to the attached List of Pre-Bid Conference Attendees for contractor attendance):
The electronic Invitation for Bids for the above project, including the specifications containing the information necessary for bidding, may be obtained from eVA.
AGENDA DISCUSSION
INVITATION TO BID
Sealed Bids received by 2:00 p.m. on Wednesday, March 25, 2026. Bids may be received electronically through eVA, by mail, or in-person. Refer to detailed instructions in the Notice of Invitation for Bids (IFB).
Bids will be opened and read aloud at 2:00 p.m. on Thursday, March 26, 2026 at the same location.
Prevailing wages apply.
INSTRUCTIONS TO BIDDERS
INSTRUCTIONS TO BIDDERS DGS-30-055 CO-7A was reviewed with an emphasis on the following items below, however, the Contractors are encouraged to read and fully understand the Instructions before submitting a bid.
eVA Business Vendor Registration: All bidders must be registered prior to bid submission. Failure to register will result in the contractor’s bid being rejected for noncompliance.
No oral explanation regarding the meaning of the drawings and specifications will be made and no oral instructions will be given prior to the award of contract. Contractors seeking clarification of the bidding documents shall use the Prebid Question Form provided in the Project Manual. Refer to paragraph 2. “Explanation to Bidders” for details. All Prebid Questions shall be e-mailed to mpuccinelli@wileywilson.com with copies to mwagner@vccs.edu.
A Standard Commonwealth Bid Bond is required (CO-10.2).
Contractor’s claiming an error in their bids after the bid opening may withdraw their bid from consideration only if the error can be identified as an honest mistake and provided the contractor claiming the error has submitted the required work papers in accordance with paragraph 9. “Errors in Bids”
PRE-BID QUESTION FORM
Pre-bid questions that are properly submitted utilizing the pre-bid question form will be answered in an Addendum and the Addendum will be electronically distributed to all documented plan holders and posted on eVa. eVA is the only place for dissemination of documents.
Pre-bid questions are due by 2pm on Wednesday, March 18.
BID FORM
The contract shall be awarded on a lump sum basis as follows: the Total Base Bid Amount including any properly submitted and received bid modifications.
The Time for Completion listed on the Bid Form is in calendar days for Substantial Completion from Notice to Proceed (NTP). Substantial Completion for the entire project is on or before 180 days following the NTP. Final Completion shall occur within 30 calendar days after the date of Substantial completion.
The Bid Form shall be filled out completely, signed by the responsible parties and dated.
GENERAL REVIEW OF SCOPE OF WORK
Refer to the bid documents that include drawings and project manual, dated 2/13/2026
The project is generally described as the demolition of one (1) 8,000-gallon underground fuel oil storage tank, one (1) 1,000 gallon underground propane storage tank, two (2) 1,250 MBH fuel oil boilers and associated hot water pumps and the installation of a new 6,500-gallon underground propane storage tank, a 1,300 MBH propane boiler, and system hot water pumps. The new propane storage tank will be installed in the location of the removed fuel oil tank.
QUESTION AND ANSWER PERIOD
Responses to questions that may impact the scope of work and /or a bid price proposal must be made in an Addendum to the Bidding Documents.
Responses that only involve finding information that is already in the Bidding Documents may be made verbally during this Q&A period.
An addendum will be issued that will include these meeting minutes, any questions submitted using the Pre-Bid Question form, and a copy of the attendee sign-in sheet.
SITE WALK
ATTACHMENTS
Pre-bid Attendance Sheet
End of Pre-Bid Conference Agenda
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