Repairs for Ditch Witch and Bandit Brand Equipment

The Louisville Metro Fleet Department is issuing Request for Proposal (RFP) 260243 to establish a price contract for repairs of Ditch Witch and Bandit brand equipment and attachments, including mini skid steers, woodchippers, full-size skid steers, and related attachments. Qualified bidders must be certified to perform both warranty repairs and general repairs on the equipment categories they propose to service and must be located within a 25-mile radius of Fleet Services-Newburg at 3515 Newburg Road, Louisville, Kentucky 40218. Bidders will be evaluated based on three primary criteria: shop general mechanic labor rates (60 points), mobile mechanic labor rates (25 points), and capabilities (15 points). The contract includes no guaranteed volume of work and may be renewed annually for up to five years contingent upon mutual agreement and satisfactory performance. All repairs, parts, and labor carry a 180-day warranty from the date Metro Government receives the repaired equipment, and repair estimates must be provided at no cost with no work commencing without Metro Government approval. The question period runs from May 8, 2026 at 3:00 PM EDT through May 15, 2026 at 3:00 PM EDT, with sealed proposals due May 29, 2026 at 3:00 PM EDT via the Bonfire web-based portal. Pricing must be firm for six months following the closing date and fixed for the first year of contract performance, with labor and parts billed separately on a per-work-order basis.

Louisville Metro Government has established specific socioeconomic set-asides and preferences for this procurement. Bidders must meet affirmative action and minority/female/handicapped-owned business subcontracting requirements with minimum utilization goals of 15 percent minority-owned businesses (MBE), 5 percent female-owned businesses (FBE), and 0.5 percent handicapped-owned businesses, supported by completion of Good Faith Efforts forms. Qualifying local vendors receive a 5 percent price preference, and businesses providing employees at least $10.10 per hour minimum wage receive an additional 5 percent preference. All vendors must comply with Louisville Metro Codified Ordinance (LMCO) Section 112.30 "ban the box" hiring policies, certifying compliance as a condition of contract award. Contractors must maintain Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, Garage Liability or Commercial General Liability coverage of $1,000,000 per accident with $2,000,000 aggregate, Garagekeeper's Legal Liability coverage of $1,000,000 per location, and Workers' Compensation insurance at statutory limits. No specific award value or budget range is identified in the solicitation documents, as this is an as-needed price contract with pricing submitted on an hourly and parts discount percentage basis.