Request for Bids For Rental of Storage, Office, and Sales Trailers

Solicitation Number: 18-037-O Issue Date: February 22, 2018 Deadline for Questions/Clarifications: Monday, March 5, 2018, 2:00 PM CST Deadline for Bid Submission: Thursday, March 15, 2018, 2:00 PM CDT

Contact:

Marty Kowalski Procurement Manager, Wisconsin State Fair Park

(414) 266-7012; martin.kowalski@wistatefair.com

Contents

1.0 INTRODUCTION AND PURPOSE

DEFINITIONS

For the purposes of this Request for Bid and resulting Contract(s), the following definitions of terms shall apply, unless otherwise indicated.

accomplish or to provide under this RFB.

PURPOSE AND SCOPE OF THE REQUEST FOR BID

Wisconsin State Fair Park requests Bids for the rental of Storage, Office, and Sales Trailers, and intends to use the results of this process to award a Contract. WSFP does not guarantee it will rent any specific quantity or dollar amount. Bids that require a minimum number of commodities or Services be ordered will be rejected. There will be no guarantee to purchase any specific quantity, or pay any minimum Contract price during the term of the Contract.

CONTRACT TERM

This Contract will run for an initial 1-year period. The Procuring Agency and the Contractor, upon written mutual agreement, may renew the Contract for up to an additional two 1-year periods. The Contract shall be effective on the date it is executed by the Procuring Agency.

The RFB documents, the awarded Bidder's response as accepted by the Procuring Agency, and any purchase order related to this RFB shall become the Contract between the parties unless a separate Contract is executed.

MODIFICATIONS OF CONTRACT

The Contract shall not be used for purchasing commodities or Services outside of the general scope and intent of the original Request for Bid. Any modifications made to the Contract shall fall within the scope of the Bid and be rendered in writing and signed by both parties or they will be void. The right is reserved to add or delete trailer styles and configurations under this contract as the future needs of WSFP may dictate.

ORDER OF PRECEDENCE

In the event of Contract award, the contents of this RFB (including all attachments), RFB addenda and revisions, the Bid response from the successful Bidder as accepted by the Procuring Agency, and any additional terms agreed to in writing by the parties shall be incorporated into the Contract. Failure of the successful Bidder to accept these elements into the Contract will result in the cancellation of the Contract award.

In the event of conflict with the incorporated elements of the Contract, the following order of precedence will prevail:

· Final Signed Contract with clarifications included

· Bid Response as accepted by the State of Wisconsin

· Request for Bid

COOPERATIVE PURCHASING SERVICES

Commodities and Services may be made available to Municipalities upon agreement of the Contractor. Where requested by the State, and agreed to by the Contractor(s), Municipalities shall be able to obtain the commodities and Services procured under the Contract at the same rates agreed to by the Procuring Agency and the Contractor. The Contractor shall be responsible for confirming the status of potential Municipalities with the Procuring Agency and providing appropriate documentation and support and reporting Contract usage by Municipalities.

RESPONDING TO BID REQUIREMENTS

Mandatory Bidder qualifications and/or requirements in this RFB document must be minimally met without exception; failure to meet such will disqualify the Bid. Before the award of any Contract, the Procuring Agency shall be satisfied that the Bidder has sufficient qualified resources available for performing the work described in this Bid. It is the Bidder's responsibility to acquaint the Procuring Agency with these qualifications by submitting appropriate or supporting documentation.

Failure to meet a qualification will disqualify the Bid. However, in the event that no Bidder is able to meet an individual mandatory requirement, the State reserves the right to continue the review of Bids and to select the Bid that most closely meets the requirements specified in this RFB.

2.0 BIDDER QUALIFICATIONS AND REQUIREMENTS

All Bidder qualifications in this section are mandatory and shall be met at no additional cost above the pricing provided in the Bid.

MINIMUM YEARS IN BUSINESS

Bidder or its principals must currently be in the business of providing the requested items and must have been in this line of business for the past three (3) years.

3.0 MANDATORY SPECIFICATIONS OF BID

All requirements in this section are mandatory and shall be met at no additional cost above the pricing provided in the Bid.

GENERAL TRAILER SPECIFICATIONS

The following specifications apply generally to all rentals under this contract. Requirements specific to each rental are included on a line item basis on the Price Sheet (Attachment A).

· Bid price shall be inclusive of all items and services required for provision of rentals, including but not limited to rental fees, delivery/return transportation, blocking and leveling, stairs and skirting, etc.

· The Contractor shall notify the Sr. Director of Facilities Services as soon as possible if the Bidder is unable to supply any trailer(s) offered in the original bid. In this event, WSFP will attempt to source the trailer from other awardees under this contract. If the other awardees are unable to supply the trailer(s) from their company inventory, the Contractor shall be obligated to locate and supply a replacement trailer of equal or better size and quality of the one offered in the original bid at the vendor’s expense. Wisconsin State Fair Park shall not cover any additional costs due to the failure of the vendor to comply with trailer sizes and styles offered in the original bid.

· Upon completion of placement, trailer(s) are to be clean and in good condition. All trailer(s) are to be equipped with air conditioning, heat, window blinds and telephone jacks. All trailer entrances must have stairs. ‘Office Trailers’ are to be equipped with tile floors. ‘Sales Trailers’ are to be equipped with carpeting. The Sr. Director of Facility Services or his/her designee reserves the right to refuse any trailer based on its cleanliness and/or condition. The Contractor agrees to bear additional costs resulting from trailer exchanges due to condition issues.

· Trailer(s) are to be erected on locations designated by the Wisconsin State Fair Park Sr. Director of Facility Services or his/her designee. WSFP will only pay for relocation and repositioning costs due to changes made at its request. Additional costs associated with location and positioning errors due to contractor oversight or neglect will be borne by the Contractor.

· Contractor shall provide 24-hour emergency repair service during the 11 days of the annual Wisconsin State Fair. Awarded contractors will provide a phone number for service calls to be placed. Service calls must be acknowledged within one hour from time of placement.

· Trailers requiring restrooms are denoted on the Price Sheet. Restrooms shall consist of a toilet and lavatory in a separate room with a solid door, able to be locked from the inside. If the specific rental listed on the Price Sheet does not specify a restroom is required, WSFP does not intend to have a working restroom in that location. In the event it is necessary to provide a restroom equipped trailer at a non-restroom location, the contractor shall ensure that the door is able to be locked from the outside, or that some other means of preventing use is employed.

· Trailers shall be provided with at least two sets of trailer-specific keys. If any trailers are equipped with a key lock box, the box will include an additional set of trailer-specific keys.

4.0 SPECIAL TERMS AND CONDITIONS OF BID

The State reserves the right to negotiate special terms and conditions when it is in the best interest of the State to do so. The Bidder shall not submit its own Contract document as a substitute for the State's Special Terms and Conditions.

Bidders shall accept all terms and conditions or submit point-by-point exceptions along with proposed alternative language for each point. The State may or may not consider any of the Bidder's suggested revisions. Any changes or amendment to any of the terms and conditions will occur only if the change is in the best interest of the State.

ORDERS

Individual orders will be placed by authorized users under this contract. Wisconsin State Fair Park may issue individual purchase orders for larger orders, or issue blanket purchase orders under which multiple orders may be consolidated. The awarded contractor shall list a point of contact for placement of orders.

DELIVERY REQUIREMENTS

Individual orders will include specific delivery/setup instructions. There are numerous locations within Wisconsin State Fair Park that may be serviced under this contract. The awarded supplier will familiarize themselves with the layout and location of the facilities within the park.

STATE OF WISCONSIN STANDARD TERMS

The State of Wisconsin Standard Terms and Conditions (DOA-3054) (herein after Terms and Conditions) are incorporated into this RFB document by reference. These Terms and Conditions shall govern this Bid and subsequent award. Vendors must accept these Standard and Supplemental Terms and Conditions or submit point-by-point exceptions along with proposed alternate or additional language for each point. Submission of any standard vendor Contracts as a substitute for language in the Terms and Conditions is not a sufficient response to this requirement and may result in rejection of the vendor's proposal. The State reserves the right to negotiate contractual Terms and Conditions other than those in the State of Wisconsin Contract when it is in the best interest of the State to do so.

ALL PAY GATE

The Wisconsin State Fair has an all-pay gate. Contractor is responsible for purchasing tickets for personnel and vehicles. Pass out privileges is permitted.

INDEMNIFICATION

The Contractor will indemnify and save harmless the State and all of its officers, agents, and employees from all suits, actions or claims of any character brought for or on account of any injuries or damages received by any persons or property resulting from the operations of the Contractor, or of any of its contractors, in conducting work under this Contract.

PAYMENT TERMS

Payment will not be made until goods and services are determined to meet all Specifications and requirements. Payments made by the State of Wisconsin are subject to the terms of the Wisconsin Prompt Payment Law, ss. 16.528 and 16.53, Wis. Stats.

CERTIFICATES OF INSURANCE

The following minimum insurance coverage and limits will be required in the Contract resulting from the Bid award:

Workers Compensation (WC):

All policies must be issued with a 30-day cancellation notice, by an insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A-, and signed by an authorized agent.

Upon request, the Bidder shall provide copies of insurance policies and/or insurance certificates in effect during this Contract. The insurance policies must be issued by an insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A- unless otherwise approved in writing by the State’s Contract Administrator and the signature of an authorized agent.

The policies and/or certificates shall be submitted to the State upon request, for annual review and/or when insurance coverage(s) or providers are changed. In the event the Contractor’s required insurance policies in effect during this Contract are modified or cancelled, Contractor shall immediately provide notice to the Contract Manager.

The Certificates of Insurance must be provided as stated herein to:

CANCELLATION AND TERMINATION

TERMINATION FOR CAUSE

The State may terminate this Contract after providing the Contractor with thirty (30) calendar days’ written notice of the Contractor's right to cure a failure of the Contractor to perform under the terms of this Contract. The Contractor may terminate this Contract after providing the State a one hundred and twenty (120) calendar day notice of the State's right to cure a failure of the State to perform under the terms of this Contract.

Upon the termination of this Contract for any reason, or upon Contract expiration, each party shall be released from all obligations to the other party arising after the date of termination or expiration, except for those that by their terms survive such termination or expiration.

TERMINATION FOR CONVENIENCE

Either party may terminate this Contract at any time, without cause, by providing a written notice; the State of Wisconsin by providing at least a thirty (30) calendar day notice to the Contractor, and the Contractor providing at least a one hundred and twenty (120) calendar day notice to the State in advance of the intended date of termination.

In the event of termination for convenience, the Contractor shall be entitled to receive compensation for any fees owed under the Contract. The Contractor shall also be compensated for partially completed Services. In this event, compensation for such partially completed Services shall be no more than the percentage of completion of the Services requested, at the sole discretion of the State, multiplied by the corresponding payment for completion of such Services as set forth in the Contract. Alternatively, at the sole discretion of the State, the Contractor may be compensated for the actual Service hours provided. The State shall be entitled to a refund for goods or Services paid for but not received or implemented, such refund to be paid within thirty (30) days of written notice to the Contractor requesting the refund.

CONTRACT CANCELLATION

The State reserves the right to cancel this Contract in whole or in part without penalty if the Contractor:

· Fails to perform any material obligation required under the Contract

· Files a petition in bankruptcy, becomes insolvent, or otherwise takes action to dissolve as a legal entity

· Allows any final judgment not to be satisfied or a lien not to be disputed after a legally-imposed, 30-day notice

· Makes an assignment for the benefit of creditors

· Fails to follow the sales and use tax certification requirements of §77.66 of the Wisconsin Statutes

· Incurs a delinquent Wisconsin tax liability

· Fails to submit a non-discrimination or affirmative action plan as required in the Standard Terms and Conditions (DOA-3054)

· Fails to follow the non-discrimination or affirmative action requirements of subch. II, Chapter 111 of the Wisconsin Statutes (Wisconsin's Fair Employment Law)

· Becomes a federally debarred Contractor

· Is excluded from federal procurement and non-procurement contracts

· Fails to maintain and keep in force all required insurance, permits and licenses as provided in this Contract

· Fails to maintain the confidentiality of the State's information that is considered to be Confidential Information, proprietary, or containing Personally Identifiable Information

· Contractor performance threatens the health or safety of a State employee or State customer

5.0 COST STRUCTURE AND COST SHEET INSTRUCTIONS

METHOD OF BID

The Bidder shall submit a net unit price and an extended net total for each item specified. Prices shall be in U.S. dollars unless otherwise indicated. In the event of errors in calculation, unit price shall prevail.

FOB DESTINATION, FREIGHT PREPAID AND ALLOWED/INSTALLED

Trailers are to be installed at various locations within Wisconsin State Fair Park, 640 S. 84th Street, West Allis, WI 53214, FOB Destination Freight Prepaid Included and Installed. Bid prices shall include all packing, freight, insurance, set-up, operation manuals, and instructional charges. Items shall be set in place in an area designated by the Procuring Agency, demonstrated to be in operating condition, and approved by the Procuring Agency. Upon Removal, Bidder shall restore all installation sites to their original condition to the satisfaction of the Agency.

Failure to bid FOB Destination Freight Prepaid Included and Installed in the Bid price will disqualify the Bid.

PRICE SHEET INSTRUCTIONS

Bidders shall complete the attached Price Sheet (Attachment A). Bidders may not alter the Price Sheet in any manner unless instructions on the Price Sheet indicates otherwise.

REQUESTING PRICE ADJUSTMENTS

Pricing shall remain firm for the initial term of the contract. The Contractor may request a price increase to take effect at the time of contract renewal by submitting a written request to the WSFP Purchasing Office. Price increases must be authorized by the Contract Manager in the form of a written contract amendment before they take effect. WSFP reserves the right to cancel and rebid a contract in the event price increases are deemed to be excessive, in the sole judgement of WSFP.

In the event of a surcharge request (e.g. fuel, energy, transportation, etc), the Contractor must provide a signed notification letter on company letterhead detailing the effective date, the amount, written justification, and any additional information necessary to understand and fully implement the surcharge.

Any request for surcharges must be limited to fully documented cost increases to the Contractor which are demonstrated to be industry-wide. Documentation used to justify a price increase for the contracted commodity cannot also be used to justify the amount of any surcharge. Notification letter(s) must be received by the Contract Manager no less than thirty (30) calendar days prior to the suggested effective date of the surcharge. The Contract Manager must approve all surcharges before they are effective for Contract orders. Decreases to or the elimination of surcharges may occur at any time. Upon request and throughout the course of the surcharge, the Contractor must submit additional documentation to justify the continued assessment of any surcharge.

The following additional costs or fees are not allowed in any Bid:

Delivery location fees Small order/ “minimum order” fees “Special order” fees Purchasing card (P-Card) related charges Return fees (e.g. restocking fees)

6.0 BID PROCEDURE AND INSTRUCTIONS

CALENDAR OF EVENTS

Listed below are important dates and times by which actions related to this Request for Bid shall be completed. In the event that the Procuring Agency finds it necessary to change any of these dates and times (except estimated dates and times), it will do so by posting an amendment to this RFB on Wisconsin eSupplier Portal.

CORRESPONDENCE, CLARIFICATIONS, AND QUESTIONS

Bidders are expected to raise any questions, exceptions, or additions they have concerning the RFB document by Monday, March 5, 2018, 2:00 PM. If at any time prior to the Bid due date a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, the Bidder shall immediately notify the Procuring Agency representative named below of the issue in writing and request modification or clarification of the RFB document.

Email is the preferred method of written contact. Please email to: martin.kowalski@wistatefair.com.

USPS/Common Carrier Address:

Wisconsin State Fair Park

Purchasing Office

7722 W. Greenfield Avenue

West Allis, WI 53214

All communication and/or questions on all matters regarding this Bid shall be made in writing and refer to Request for Bid #: 18-037-O and be directed to the Procurement Manager, Marty Kowalski.

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions will be posted to the Wisconsin eSupplier Portal.

All contact or communication with any employee or officer of the State of Wisconsin concerning this RFB, except the Procurement Manager is strictly prohibited during the period from the date this RFB is released until the date the notice of intent to award is issued. The Procurement Manager may authorize in writing contact or communication with another State employee or officer as circumstances may dictate. Prospective Bidders who hold a current Contract with the Procuring Agency may continue to communicate with the Procuring Agency Contract Administrator regarding the performance of that current Contract only.

REASONABLE ACCOMMODATIONS

Upon request, Wisconsin State Fair Park shall provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with a disability. If accommodations are needed at a Bid opening or Bidders' Conference, please contact the Procurement Manager.

WISCONSIN eSUPPLIER PORTAL REGISTRATION Only Bidders registered with the State of Wisconsin’s eSupplier Portal (the State’s electronic purchasing information system) will receive future official notice for this service/Commodity. The State of Wisconsin purchasing information and Bidder notification service is available to all businesses and organizations that want to sell to the State. Anyone may access the Wisconsin eSupplier Portal on the internet at https://eSupplier.wi.gov to register as a Bidder with the State of Wisconsin. Bidders may use the same internet address for inclusion on the Bidders list for goods and Services that the organization wants to sell to the State. A subscription with notification guarantees the organization will receive an email message each time a State Agency, including any campus of the University of Wisconsin System, posts a request for bid in their designated Commodity/service area(s) with an estimated value over $50,000. Organizations without internet access receive paper copies in the mail. Increasingly, State agencies also are using Wisconsin eSupplier Portal to post simplified bids valued at $50,000 or less. Bidders also may receive email notices of these simplified bid opportunities. Bidders may also visit VendorNet on the internet at https://VendorNet.wi.gov to get information on State purchasing practices and policies, goods and Services that the State buys, and tips on selling to the State.

SUBMITTING A BID

Bids may be submitted in hard copy to the WSFP Business Office, or by Email.

HARD COPY BID SUBMITTAL

Bidders shall submit an original signed Bid, marked as stated below, and all materials required for acceptance of their Bid by the deadline to:

USPS/COMMON CARRIER ADDRESS

Wisconsin State Fair Park

Purchasing Office

7722 W. Greenfield Avenue

West Allis, WI 53214

All Bids shall be received and time-stamped at the above location no later than2:00 PM CDT on Thursday, March 15, 2018. Bids not time-stamped will be considered late and rejected. Receipt of a Bid by the State mail system does not constitute receipt of a Bid by the WSFP Purchasing Office.

All Bids shall be packaged, sealed in a box or envelope, and clearly marked with the following information on the outside of the package:

[BIDDER NAME AND ADDRESS]

Trailer Rental

RFB 18-037-O

DUE: March 15, 2018, 2:00 PM

Hand Delivered Bids:

Bids may be hand delivered to the WSFP Business Office at the address listed above. Bidder shall allow ample time to deliver bid and get the required time stamp. Bids delivered to any other location on the fairgrounds shall be rejected.

EMAILED BIDS

An emailed Bid shall be received by the WSFP Purchasing Office prior to the Bid opening due date and time, at the place shown on the Request for Bid.

Prior to the Bid opening deadline, the Bidder is responsible for confirming that their emailed Bid response has been successfully received by the Procuring Agency. The Procuring Agency is not responsible for late receipt of a Bid, regardless of the reason for the delay. Proof of transmission does not constitute proof of receipt.

Bid responses shall be emailed to martin.kowalski@wistatefair.com. Submitting a Bid to any other email address does not constitute receipt of a Bid by WSFP.

Emailed Bids that do not meet this requirement will be rejected.

FORMAT OF BID RESPONSE

A complete bid submission will consist of the following forms: (Additional forms and supporting documentation may be included at the option of the bidder.)

· Bidder Required Form (DOA-3832), Signed: Include the signed Form DOA-3832 with the bid and those certifications required for submittal of a bid. Bids submitted in response to this RFB shall be signed by the person in the vendor's organization who is responsible for the decision as to the prices being offered in the bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices. DO NOT COPY AND RETURN THE ENTIRE BID DOCUMENT.

By submitting a signed bid, the vendor's signatories certify that in connection with this procurement: (a) the vendor's organization or an agent of the vendor's organization has arrived at the prices in its bid without consultation, communication or agreement with any other respondent or with any competitor for the purpose of restricting competition, (b) the prices quoted in the bid have not been knowingly disclosed by the vendor's organization or by any agent of the vendor's organization and shall not be knowingly disclosed by same, directly or indirectly, to any other respondent or to any competitor, and (c) no attempt has been made or shall be made by the vendor's organization or by any agent of the vendor's organization to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition.

· Price Sheet (Attachment A): Complete and return the Price Sheet included with this document as Attachment A. (Separate Excel document) All prices for furnishing the product(s) and/or service(s) included in the bid in accordance with the terms and conditions in this RFB shall be included. No alternate price formats will be accepted. Alternate price formats may eliminate consideration for this bid.

Any alteration of the Bid forms or Appendices is prohibited and will result in rejection of the Bid.

INCURRING COSTS

Neither the State of Wisconsin nor the Procuring Agency is liable for any costs incurred by the Bidder in responding to this RFB.

7.0 BID ACCEPTANCE AND AWARD

BID OPENING

A public Bid opening will be held on March 15, 2018 at 2:00 PM at the Wisconsin State Fair Park Business Office. The names of all Bidders may be read aloud at that time.

BID REVIEW

All Bids will be reviewed by the Procurement Manager to ensure compliance with submittal requirements. WSFP shall be the sole judge as to Bidders' compliance with the Bid instructions.

BID ACCEPTANCE

Bids that do not comply with Mandatory Requirements or Mandatory Specifications will be rejected. Bids that do not comply with Special Terms and Conditions of Bid may be rejected. WSFP in its sole discretion retains the right to accept or reject any or all Bids, or accept or reject any part of a Bid, if deemed to be in the best interest of the State.

METHOD OF AWARD

The Bid awards will be made on the basis of the lowest price, responsive, responsible Bidder. Prices Bid shall be in US dollars unless otherwise indicated. Bids that require a specific quantity or dollar amount will be disqualified. In the event of Bidder error in calculation, unit price shall prevail in award.

WSFP intends to award to multiple bidders. Awards will be made on a line by line basis, based on low price.

BIDDER REFERENCES/CLIENT LIST

The Bid shall include Bidder references by completing DOA-3832, listing at least 3 names or companies with whom the Bidder has done business similar in size and scope as required by this RFB within the last 5 years. For each organization listed, the Bidder shall include the company name, address, contact person, email address, and telephone number along with a brief description of the product or service that formed the basis of the business relationship. The Procuring Agency will determine which references to contact in order to assess the quality of the product or service.

USE OF SUBCONTRACTORS

The Contractor will be responsible for the Contract performance of its subcontractors. The Contract will be between WSFP and the awardee. The Contractor will be responsible for its subcontractors' performance of the pertinent Contract obligations including related Specifications, insurance requirements, and applicable regulations.

SUPPLIER DIVERSITY

MINORITY-OWNED BUSINESS ENTERPRISE

Minority-Owned Business Enterprises (MBEs) are certified by the Wisconsin Department of Administration. This program can be found at: https://doa.wi.gov/Pages/DoingBusiness/SupplierDiversity.aspx.

The State of Wisconsin is committed to the promotion of MBEs in the State's purchasing program. Wisconsin statutes provide for a permissive 5% price preference for certified MBEs that compete for State Contracts. This means that State agencies may make an award to the MBE submitting the lowest qualified Bid when that qualified Bid is not more than 5% higher than the apparent low Bid. (A MBE Bidder preference will not be considered on a printing or stationery procurement.) Policy provides that MBEs should have the maximum opportunity to participate in the performance of its Contracts. The Contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to MBEs or by using such enterprises to provide commodities and Services incidental to this agreement.

The Contractor shall furnish appropriate quarterly information about its efforts, including the identities of such businesses certified by the Wisconsin Supplier Diversity Program, their Contract amount, and spend for each period to the Procuring Agency.

A listing of certified MBEs, as well as the Services and commodities they provide, is available at: https://wisdp.wi.gov/search.aspx.

VETERAN-OWNED BUSINESS

The State Bureau of Procurement encourages the participation of Veteran-Owned Businesses (VBs) in the statewide purchasing program by inviting VBs to actively solicit public purchasing business and by reducing undue impediments to such participation. VBs are certified by the Department of Veterans Affairs (DVA). Applicants shall complete a Veteran-owned Business Request for Certification form (WDVA 1037). There is no price preference for certified VBs that compete for State Contracts.

Contact the DVA at: http://dva.state.wi.us.

DISABLED VETERAN-OWNED BUSINESS

Disabled Veteran-Owned Businesses (DVBs) are certified by the Wisconsin Department of Administration. This program can be found at: https://doa.wi.gov/Pages/DoingBusiness/SupplierDiversity.aspx.

The State of Wisconsin is committed to the promotion of DVBs in the State's purchasing program. Wisconsin statutes provide for a permissive 5% price preference for certified DVBs that compete for State Contracts. This means that State agencies may make an award to the DVB submitting the lowest qualified Bid when that qualified Bid is not more than 5% higher than the apparent low Bid. (A Bidder preference will not be considered on a printing or stationery procurement.) Policy provides that DVBs should have the maximum opportunity to participate in the performance of its Contracts. The Supplier/Contractor is strongly urged to use due diligence to further this policy by awarding subcontracts to DVBs or by using such enterprises to provide commodities and Services incidental to this agreement.

The Supplier/Contractor shall furnish appropriate quarterly information about its efforts, including the identities of such businesses certified by the Supplier Diversity Program and their Contract amount.

A listing of certified DVBs, as well as the Services and commodities they provide, is available at: https://wisdp.wi.gov/search.aspx.

WOMAN-OWNED BUSINESS ENTERPRISE

Woman-Owned Business Enterprises (WBEs) are certified by the Wisconsin Department of Administration. This program can be found at: https://doa.wi.gov/Pages/DoingBusiness/SupplierDiversity.aspx.

State-certified WBEs are able to provide both governmental entities and private companies with a credible recognition of the business' ownership. The WBE certification may serve as an additional marketing tool when seeking Contract opportunities with entities that place a value on having a diverse supplier base. There is no price preference for certified WBEs that compete for State Contracts.

A listing of certified WBEs, as well as the Services and commodities they provide, is available at: https://wisdp.wi.gov/search.aspx.

DEBARMENT

Federal Executive Order (E.O.) 12549 "Debarment" requires that all contractors receiving individual awards using federal funds and all subrecipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or Agency from doing business with the Federal Government. Information on debarment is available at the following website: https://www.sam.gov/portal/SAM. See Section 15.0 of the Standard Terms and Conditions (DOA-3054).

AWARD NOTIFICATION

All Bidders who respond to this RFB with a Bid shall be notified in writing of the Agency's intent to Contract.

8.0 REQUIRED FORMS

The following is a list of forms pertaining to this RFB. An "X" preceding the form indicates that it shall be completed and returned with the Bid response.

DOA-3054; State of Wisconsin Standard Terms and Conditions image1.jpeg