Rental of HVAC Package Unit at the Briscoe Unit in Dilley, TX

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is soliciting bids for a time-limited rental of an HVAC package unit at the Briscoe Unit in Dilley, TX through Invitation for Bids (IFB) No. IW198807. The procurement seeks a comprehensive HVAC rental solution for a five-month period from December 22, 2024, through May 10, 2025, with specific technical requirements for equipment performance. The HVAC unit must provide 12,000 CFM at 5" TSP Outside Air, with a cooling capacity ranging from 480,000 to 798,000 BTU/hr, and maintain a fully occupied dormitory at 78°F and 50% relative humidity under challenging external conditions. The equipment must operate on 460V/3PH/60HZ power, feature dual compressors with three stages, include a NEMA 4 control panel, and incorporate comprehensive safety and monitoring systems. Key procurement dates include an optional site visit on December 5, 2024, at 11:00 AM, with mandatory registration by December 2, 2024, and bid responses due by December 19, 2024, at 3:00 PM, with electronic submissions preferred via BIDS@TDCJ.TEXAS.GOV.

The solicitation includes a 21.1% Historically Underutilized Business (HUB) subcontracting goal for commodities contracts, encouraging participation from disadvantaged enterprises. Vendors must maintain minimum insurance coverage, including $1,000,000 in liability insurance, $500,000 in auto insurance, and statutory workers' compensation. The procurement requires comprehensive service including delivery, installation, start-up, commissioning, and final equipment removal, with all-inclusive pricing that covers all project-related expenses. While no specific award value is explicitly stated, the technical complexity and five-month rental period suggest a substantial contract value. Bidders must comply with TDCJ security procedures when working at the correctional facility and acknowledge Amendment No. 1, which provides detailed technical specifications. The unit must include advanced features such as a Pro-Face HMI interface with integral PLC, a Bebco style NFPA 496 type Z purge system, and specific circuit protection elements to ensure reliable and safe operation throughout the rental period.