Rental of Heavy Equipment

Volusia County is seeking contractors to provide rental of heavy equipment for use across various county departments through Invitation for Bid (IFB) #25-B-119LS, with an electronically submitted proposal due on June 17, 2025 at 3:01 pm. The procurement opportunity covers comprehensive heavy equipment rentals including crawler tractors, wheel loaders, motor graders, hydraulic excavators, forklifts, cranes, backhoes, water wagons, compactors, utility vehicles, and dump trucks. Contractors must provide daily, weekly, and monthly rental rates with a discount percentage off their standard public rates, and demonstrate capability to deliver equipment within two business days. Evaluation criteria include equipment availability, condition, model year, and pricing, with contractors expected to provide the newest models in their inventory and include delivery and transportation costs in their pricing. Key qualifications include being authorized and licensed to provide equipment rentals, maintaining equipment in good operational condition, and ability to deliver to various county locations. The initial contract term is three years with potential for two subsequent one-year renewals, contingent upon mutual written agreement and county council approval.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises, but includes federal contract provisions that suggest potential equal opportunity requirements. Contractors must complete a Human Trafficking Attestation, certifying they do not use coercive labor practices, and provide comprehensive insurance coverage including $1,000,000 in Commercial General Liability and Auto Liability. The procurement appears to be an open competitive bid without strict restrictions on vendor size or type, though federal grant-related provisions indicate compliance with federal procurement standards. While no specific budget range is detailed, the breadth of equipment types suggests a potentially significant contract value. Contractors must also comply with federal regulations, including provisions related to debarment, suspension, clean air and water pollution control, and restrictions on certain telecommunications equipment. The county reserves the right to award to contractor(s) offering the best equipment availability and may require additional rental equipment not specifically listed in the solicitation.