NIGP 97513: Asphalt Equipment and Accessory Rental or Lease

NIGP 97513 Asphalt Equipment and Accessory Rental or Lease, an Item code, captures the rental and lease of specialized equipment used in asphalt paving and surface maintenance operations. State and local governments under this code procure asphalt pavers, crack seal machines, rubber tire backhoes, and related compaction or milling equipment for temporary or episodic use rather than permanent purchase, typically on an as-needed basis over one- to four-year contract terms. Issuing bodies include city public works and transportation departments (Arlington, Fort Worth, Atlanta, Owensboro), county waste management and utilities departments (Sacramento, Brazoria, Hillsborough), and independent utilities commissions (Orlando Utilities Commission). Rental and lease agreements generally bundle equipment delivery, maintenance, insurance, and on-site support; vendors must meet specific operational tolerances (such as equipment availability thresholds) and carry commercial general liability, workers' compensation, and equipment-specific coverage. Recent solicitations emphasize firm pricing inclusive of all ancillary costs (delivery, fuel, transportation, surcharges), equipment condition warranties, and responsive capacity to support high-utilization operations (seven days per week, 52 weeks per year in landfill settings or multi-month municipal paving projects).

Recent activity spans Texas (Fort Worth, Arlington, Brazoria County), Georgia (State of Georgia), Florida (Orlando, Hillsborough County), California (Sacramento County), and Kentucky (Owensboro), with the heaviest concentration in Texas municipalities and counties. The City of Fort Worth posted an RFP for equipment rental including aerial lifts, forklifts, and earthmoving equipment with a mandatory 30% small business participation goal and evaluation on cost (20 points), small business participation (20 points), qualifications (20 points), approach (25 points), and ability to meet needs (15 points), due October 15, 2026 (Solicitation 260324). The Orlando Utilities Commission released an RFP for comprehensive asphalt and concrete services covering milling, repaving, sealcoating, and surface maintenance across Orange County, Florida, with responses due September 15, 2026 and requiring FDOT compliance and five years' minimum experience (Solicitation PR9220). Sacramento County Department of Waste Management & Recycling solicited full-service operating leases for two tractor dozers and one municipal solid waste compactor at Kiefer Landfill with detailed technical specifications, 95 percent availability guarantees, and $75.00 hourly penalties for shortfalls, bids due July 22, 2026 (Solicitation 2026RFP0059). Hillsborough County Board of County Commissioners requested a short-term asphalt paver rental (Leeboy Model 8606 or equivalent) for two months with a project estimate of $34,640.00, quotes due June 29, 2026 (Solicitation ITQ 26-00300).