Renewal Notice: Records Center Scanner Maintenance

The state of Illinois, specifically through the Illinois Department of Transportation (IDOT) and involving St. Clair County, is processing a renewal notice for Records Center Scanner Maintenance services. The procurement involves a continuation of an existing contract with Xerox Corporation to provide maintenance services for scanning equipment located at the IDOT Records Center in Springfield. The original contract number is 22-494DOT-FINAD-B-24917, and this represents Renewal 1 of 1 for the contract period. The specific renewal timeframe is from May 26, 2025 to May 25, 2026, with a total renewal amount of $24,745.00. The services appear to be focused on maintaining scanner equipment critical to the department's records management infrastructure, ensuring continued operational efficiency for document processing and archival systems.

The procurement opportunity does not indicate any specific set-aside designations or restrictions on responding organizations. Both the Business Enterprise Program (BEP) and Veterans Business Program (VBP) show 0% participation, with no BEP subcontractors identified in the utilization plan. The contract appears to be a direct renewal with Xerox Corporation, suggesting no competitive bidding process for this particular maintenance extension. No additional infrastructure integration requirements or technology specifications beyond scanner maintenance are detailed in the available documentation. The fixed renewal amount of $24,745.00 represents the total budget for the one-year maintenance service period, with no indication of potential additional cost adjustments or contingency funds.