Renewable propane

The Elk Grove Unified School District, the fourth-largest school district in California located in Sacramento County, is soliciting sealed bids for renewable propane procurement to fuel its fleet of propane-powered school buses under Bid #823-25/26. The District seeks an adequate supply of approximately 100,000 gallons of renewable propane annually, accessible 24/7 from a cardlock facility located within five miles of the Transportation Department at 8421 Gerber Road, Sacramento, California 95828, with direct access for buses to dispense fuel without backing up. Bidders must submit sealed proposals exclusively through the EGUSD Online Bonfire Procurement Portal by March 27, 2026, at 4:00 P.M. PST, with written questions due by March 19, 2026, at 4:00 P.M. PST. The pricing structure allows vendors to submit under three options: a cost-per-gallon markup over wholesale price plus taxes and fees at 7.75%, a capped total gallon price with the District receiving lower market prices if available, or a flat per-gallon price remaining constant regardless of market fluctuations; all pricing must be quoted net F.O.B. destination with freight prepaid and must remain fixed throughout the initial 12-month contract term (July 1, 2026, through June 30, 2027). The contract includes options to extend for two additional one-year terms by mutual written agreement, with any proposed increases for extension terms submitted at least 60 days prior to expiration. Bidders must maintain comprehensive insurance coverage including Commercial General Liability with $2,000,000 per occurrence limits, Commercial Auto Liability with $1,000,000 combined single limits, Workers' Compensation per California Labor Code requirements, and Sexual Abuse and Molestation coverage with $2,000,000 per occurrence limits, with the District named as additional insured on all policies. The Board of Education is scheduled to approve the award on June 23, 2026, and bids remain valid for 90 calendar days after the bid closing date.

The District has not identified any set-aside designations or restrictions limiting participation to specific types of organizations, disadvantaged enterprises, or minority-owned businesses in the available bid documents. No incumbent vendors or current contractors are specified in the procurement materials. In the event of equal bids, award preference is given to bidders located within California, Sacramento County, and with whom the purchasing department has maintained satisfactory business relationships, in that order. Bidders must comply with numerous compliance requirements including submission of a Non-Collusion Declaration, complete bidder information certification, W-9 tax identification forms, criminal background clearance certifications under California Education Code Section 45125.1, and at least three client references with contact information. All bid documents must be submitted in PDF format through the online portal, with a maximum file upload size of 1000 MB per file and technical support available through Euna Procurement. While specific budget or award values are not disclosed in the bid documents, the procurement scope indicates a significant annual commitment for renewable propane supply at an undisclosed cost per gallon across all pricing options offered.