Removal and replacement of the roof for 0206 headquaters

The West Virginia Department of Transportation, Division of Highways District Two, is procuring roof removal and replacement services for its Cabell County Headquarters facility located at 6200 US Route 60, Barboursville, West Virginia, through Centralized Request for Quotation (CRFQ) DOT2600000031. The scope of work includes complete removal of the existing roof system down to the deck, installation of polyisocyanurate insulation matching existing thickness, application of 60-mil KEE thermoplastic membrane over adhesive, installation of flashings and counterflashings along sandstone parapet walls, coating of existing metal roof sections, installation of a new gutter system, and provision of a 20-year manufacturer warranty. Contractors must possess a minimum of five years of experience with comparable roofing projects, maintain ISO 9001 certification from the roofing manufacturer, provide a full-time manufacturer representative on-site at least three days per week during installation, and employ a full-time on-site supervisor throughout the project duration. Pricing shall be submitted on a lump-sum basis for the base bid with unit prices for wood decking replacement (per square foot) and wood fascia board replacement (per linear foot) as needed. The bid due date was extended to November 25, 2025, at 1:30 p.m., with submission to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. A pre-bid meeting was held on October 16, 2025, at 1:00 p.m. at the Cabell County headquarters location, and technical questions were required to be submitted by 10:00 a.m. on October 27, 2025. Evaluation criteria include contractor qualifications, relevant project experience, ability to meet technical specifications, compliance with all bonding and insurance requirements, and adherence to prescribed work schedules limited to Monday through Friday, 8:00 a.m. to 8:00 p.m.

The procurement documents do not specify formal small business set-asides or disadvantaged enterprise restrictions, though the state of West Virginia reserves the right to apply such designations in accordance with state policy. Bidders are required to submit a Contractor Qualification Statement (Exhibit D) documenting five years of prior project history, a Drug Free Affidavit certifying workplace compliance, vendor references (Exhibit C) demonstrating comparable project experience, and a bid bond to ensure contract performance. All materials must be manufacturer-certified and chemically compatible within the specified roofing system, with substitutions requiring professional engineer certification and documentation of three similar projects completed within a 100-mile radius during the preceding five years. The procurement documents do not identify any incumbent contractor or current service provider information. No specific project budget, award value, or contract price range is disclosed in the solicitation documents; prospective bidders should contact the assigned buyer, John W. Estep, at 304-558-2566 or john.w.estep@wv.gov, for financial information regarding the project scope and estimated costs.