Remote Tech and Software Support for InSync Adaptive Control Systems

Sarasota County is pursuing a sole source procurement with Rhythm Engineering, LLC for remote technical and software support for the InSync Adaptive Control Systems. The procurement specifically covers equipment and associated services, including software configuration, technical support, software updates, and adaptive engineering services for traffic signal systems along University Parkway from Airport Circle to I-75. The solicitation (2023-ISS-107) was released on January 3, 2024, with a critical deadline for electronic responses through the ProcureNow portal set for January 8, 2024, at 5:00 pm. Respondents must submit via the specified electronic portal, and the county has established a question deadline of January 5, 2024. While this is currently structured as a sole source procurement, the county reserves the right to convert to a competitive solicitation if other vendors can demonstrate equivalent capability to provide substantially similar products or services. The procurement is specifically focused on maintaining and supporting an existing adaptive traffic control system infrastructure that was previously co-funded by FDOT and Sarasota County.

The solicitation appears to have no specific set-aside designations or restrictions on responding organizations, though vendors must demonstrate technical capability to support the InSync system. The current contract covers a one-year remote support period with an existing approval timeframe of July 27, 2023, through July 26, 2024. The fiscal year expenditure is budgeted at $200,000, with an estimated specific expenditure of $50,000 for the current contract period. Rhythm Engineering is identified as the sole manufacturer and provider of the InSync adaptive traffic control system, with a key justification being that parts cannot be interchanged between manufacturers. The contract encompasses equipment, parts, repairs, and shipping necessary to maintain the existing system. Potential respondents should note that while similar products may exist, the county has determined that continuing with Rhythm Engineering represents the most appropriate technical and operational approach for maintaining their current traffic management infrastructure.