Supporting_Documents.pdf

This document is an Exemption Revision Form and Sole Source Form from Sarasota County, Florida, specifically for the Public Works Department, seeking to continue procurement with Rhythm Engineering, LLC for their InSync signal coordination system. The procurement is for InSync signal coordination system equipment, parts, and repairs used to maintain the existing system installed along University Parkway from Airport Circle to 1-75. The contract includes a 1-year remote support contract with software and technical support, with no changes to the current approval period of 7/27/23 through 7/26/24 and a fiscal year expenditure of $200,000.00.

Rhythm Engineering is identified as the sole manufacturer and provider of the InSync adaptive traffic control system, with a confirmed estimated expenditure of $50,000.00 for the fiscal/contract year. The justification for sole source procurement includes that FDOT and Sarasota County previously paid for 50% of the system as a product test, and the existing system needs continual maintenance using the same product. The documentation emphasizes that while similar products exist, parts cannot be interchanged between manufacturers for the InSync system. The contract covers equipment, parts, repairs, and shipping to maintain the system, with the county determining that continuing with Rhythm Engineering is in their best interest despite the potential for competitive solicitation.