Registration Software

Pueblo Community College, through its Pueblo Corporate College subsidiary, issued a Request for Quotes on October 31, 2016, for registration software designed to support continuing education programs serving approximately 500-1,000 students annually across industrial and workforce training courses. The solicitation requires a comprehensive cloud-based registration system with unlimited concurrent users, responsive web design for mobile and desktop platforms, perpetual licensing with a one-year warranty and full refund option, and direct SQL database query capabilities for administrators. Key deliverables and functional requirements include comprehensive course management with cross-listing and bundling capabilities, student and prospect tracking with unlimited interest codes and credential records, multi-payment processing with PCI-compliant credit card integration, advanced reporting with dashboard functionality, and mobile-friendly interfaces. Vendors must demonstrate at least 15 years of experience in continuing education registration software with a minimum of 200 successful installations in university or college settings and provide established user support including scheduled training, regularly updated help guides, an annual user conference, and a minimum of five full-time support technicians available Monday through Friday, 7 a.m. to 6 p.m. Central Standard Time, with 24/7 emergency support. The vendor question period extended through November 4, 2016, with answers published November 5, and quotes were due November 14, 2016, at 8:00 a.m. Mountain Time to the PCC Purchasing Department. Award notification was to be made via email to all submitting vendors, and PCC reserved the right to award items to separate vendors or a single vendor.

The solicitation included preferences for Small Business, Minority-Owned, Local, Colorado, and Service-Disabled Veteran-Owned businesses (SDVOBs), with SDVOBs required to provide U.S. Department of Veterans Affairs certification. All vendors were required to be registered on the Colorado Vendor Self-Service (VSS) System to download solicitation documents and be considered responsive, and all respondents had to provide a completed W-9 form and comply with Colorado state requirements regarding employment eligibility verification, PERA retiree identification, sole proprietor identification, and illegal alien employment prohibitions. Required submission materials included a completed Bid Form and Bid Response Questionnaire Form, with optional supporting documents permitted. Pricing was required to include all shipping, handling, and delivery charges on an FOB Destination basis with no additional charges for packing or drayage, and pricing was to remain firm for 90 days from the due date, with payment terms of NET 45 days after completion and acceptance. The solicitation did not specify an incumbent vendor, existing infrastructure requirements, or a specific funding amount or budget range for the procurement.