Refrigerator - Whirlpool

The City of Philadelphia Procurement Department is soliciting quotes for a Whirlpool refrigerator micro purchase through the PHLContracts platform, with quotes due October 29, 2026. No set-aside or preference program restricts eligibility, and the Local Business Entity Program does not apply to small order purchases, though vendors must still answer the LBE certification question to proceed.

The city will award the requirement as a whole or by line item, whichever serves its best interest, to the lowest responsive and responsible bidder. Sellers must quote all items to be eligible for award and must not deliver until the department notifies them. To be deemed responsive, vendors must submit a signed Consent and Authorization Agreement before bid closing, either attached to their PHLContracts profile at registration or included with their first quote. The seller checklist requires completing the General, Items, Questions, Terms & Conditions, Attachments, and Summary tabs, entering unit costs, answering mandatory questions, accepting terms, and clearing any red validation warnings before submission. The LGBTQ Applicant Opportunity Data Form is voluntary.

The micro purchase limit is $45,000, adjusted annually by the CPI-U change from January 1, 2020. The contract term is 365 days from purchase order issuance, with no renewal or extension options referenced. Prices must be net of taxes, as the city is exempt from federal excise, transportation, and Pennsylvania sales taxes. Delivery is FOB Destination Point at quoted prices. Quotes will be accepted or rejected within 60 days of submission, and payment is contingent on delivery, city approval, and invoices with supporting data, paid by electronic deposit. Sellers must carry statutory workers' compensation, general liability of $500,000 per occurrence, and automobile liability of $300,000 per occurrence.