Seller Checklist - Small Purchases_B2728296.pdf
PDF 158 KB Posted
- Attached to
- Refrigerator - Whirlpool
- Solicitation number
- B2728296
- Issued by
- Pennsylvania
About this file
This document is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist outlines the 13-step process that vendors must follow to submit quotes for small purchases, including a specific micro purchase for a Whirlpool refrigerator in Pennsylvania. Vendors must complete all required tabs in the system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. The micro purchase will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Sellers must quote all items to be eligible for award and are instructed not to deliver or provide services until notified by the department.
Key submission requirements include confirming seller role status, entering unit costs for each listed item, answering all mandatory questions, downloading and accepting terms and conditions, and submitting a valid Consent & Authorization form with the quote. Vendors have the option to submit an LGBTQ Applicant Opportunity Data Form and may attach supporting documentation related to their quote. Notably, the Local Business Entity (LBE) Program does not apply to small order purchases, though vendors must still respond to the LBE certification question to proceed. The checklist requires vendors to review their complete quote for red validation warnings and correct any issues prior to submission through the PHLContracts.phila.gov platform.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .