Refrigeration Maintenance

Mt. San Antonio College (Mt. SAC) is seeking a qualified contractor to provide comprehensive preventative maintenance services for refrigeration equipment across its campus, located in Los Angeles County, California. The procurement is for a five-year contract beginning October 1, 2025, targeting routine maintenance of walk-in coolers and freezers, reach-in refrigerators and freezers, ice machines, and other commercial refrigeration units. Required services include routine inspections, cleaning of coils and condensers, testing temperature controls and safety devices, checking refrigerant levels, and leak inspections, with all work mandated to comply with California Mechanical Code and environmental regulations. The evaluation will be points-based, with criteria including experience and qualifications (30 points), proposal quality (20 points), pricing competitiveness (35 points), and local representation (15 points). Key procurement dates include a mandatory pre-proposal meeting on July 28, 2025, with proposal submissions due by August 11, 2025, and a contract award recommendation scheduled for September 10, 2025. Contractors must provide two scheduled inspections per year for each piece of equipment and submit hourly rates for standard and emergency repair work.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must maintain a drug-free workplace, adhere to non-discrimination policies, and comply with prevailing wage laws. The contract requires successful bidders to provide Performance and Payment Bonds, particularly for projects exceeding $25,000, and must be registered with the Department of Industrial Relations. While no incumbent vendor is mentioned, contractors must be prepared to integrate with existing campus refrigeration infrastructure and provide comprehensive documentation of all maintenance activities. Pricing for the contract will remain firm for the first year, with potential annual adjustments based on the LA/Riverside Consumer Price Index. Successful contractors will be required to disclose markup percentages for parts and materials, and the college reserves the right to request cost verification for additional work. Though a specific budget range is not explicitly stated, the comprehensive nature of the maintenance contract suggests a significant multi-year investment in campus refrigeration equipment upkeep.