Refill and rental of medical oxygen E tanks

The West Virginia Department of Health and Human Resources is soliciting bids through an Agency Request for Quote (ARFQ) for the refill and rental of medical oxygen E tanks at Lakin State Hospital, located at 11522 Ohio River Road, West Columbia, West Virginia 25287. This procurement seeks to establish a one-year open-end contract with options to renew for three additional successive one-year periods, with a required quantity of 2,600 units. The scope of work includes daily rental of medical oxygen E tanks with a capacity of 24 cubic feet or equivalent, hazardous material charges, and delivery services, with all rates inclusive of travel costs and time spent at the hospital facility. Vendors must provide pricing for exchange/refill rates per tank, daily rental rates per tank, and delivery charges, with standard orders required to be delivered within seven working days of receipt and emergency orders within one working day on an F.O.B. destination basis at no additional charge. The solicitation was posted on July 20, 2022, with questions from interested vendors due by July 28, 2022, at 1:00 PM to either jessica.m.reynolds@wv.gov or Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov, and sealed bids are due on or before August 9, 2022, at 1:00 PM, with submission permitted via hand delivery, fax, USPS, courier, or through WVOASIS. Award will be made to the lowest grand total bidder that meets all mandatory specifications and requirements, and vendors must maintain sufficient inventory to fulfill contract obligations while designating a primary contract manager available during normal business hours and providing quarterly reports and annual summaries of purchases.

The solicitation does not specify set-aside designations or restrictions limiting responses to particular categories of organizations or disadvantaged enterprises, and no incumbent vendors or current contractors are identified within the available documentation. However, all vendors must be registered with the West Virginia Purchasing Division and comply with the State of West Virginia's Master Terms and Conditions, with successful vendors required to provide proof of applicable licenses, certifications, permits, and insurance coverage prior to contract award, including Commercial General Liability Insurance of at least $1,000,000.00 per occurrence and Automobile Liability Insurance of at least $1,000,000.00 per occurrence. The contract is funded in whole or in part by federal monies, requiring all bidders to acknowledge and adhere to provisions for federally funded procurements, including compliance with federal regulations, statutes, and executive orders. Vendor pricing must remain firm for the life of the contract, and vendors must accept payment by electronic funds transfer or P-Card, with the state reserving the right to reject any bid or cancel the contract with 30 days' written notice. The specific budget range or award value is not disclosed in the available solicitation documents, though the commodity code for this procurement is 42271700.