Recyling & Disposal Services: End-of-Life Electronic Equipment

Closed State & local contract opportunity

Solicitation number
25-JG-045
State
Florida
Responses due

Opportunity facts

Jurisdiction
UNSPSC codes
Show all 35
Point of contact

Opportunity details come from procurement.opengov.com. Updated .

About this opportunity

Written by GovTribe AI ·

The Pinellas County School District is soliciting sealed electronic bids for Recycling & Disposal Services for End-of-Life Electronic Equipment through Invitation to Bid #25-JG-045. The procurement seeks a contractor to provide comprehensive recycling and disposal services for various electronic devices, including desktop computers, laptops, tablets, monitors, keyboards, servers, printers, and miscellaneous electronics. Bidders must be R2 and/or e-Stewards certified recyclers and provide documented data destruction procedures conforming to government standards. The contract will commence on June 10, 2025, and end on June 9, 2026, with options for two additional one-year renewals. Electronic bids are due by 3:00 pm on April 29, 2025, through the District's OpenGov Procurement portal, with bid evaluation occurring between April 29, 2025, and May 19, 2025. The procurement is structured as an "ALL or NONE" contract, with award going to the responsive and responsible bidder offering the highest potential revenue to the district. Pricing will be based on a detailed 26-line item table covering both "good" and "scrap" categories for various electronic devices, priced on a per-each or per-pound basis.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to submit various documentation, including EPA registration, end market agreements, customer references, proof of experience, and compliance with E-Verify employment eligibility requirements. While no incumbent vendor is identified, the district reserves the right to extend contract terms to other governmental agencies under specific conditions. The bid covers electronic equipment ranging from 3 to 40 years old, with a single pickup location in Largo at the district's warehouse. The district will provide labor for palletizing, stretch wrapping, and loading equipment onto trailers. Contractors must maintain a comprehensive audit trail, including certificates of data destruction and recycling. Although no specific budget range is provided, the district estimates an annual quantity of "1 or more" for each equipment classification, suggesting potential flexibility in contract value and scope.

Opportunity text

The Pinellas County School District (District) is soliciting sealed electronic bids in response to Recyling & Disposal Services: End-of-Life Electronic Equipment. Bids are due before 3:00 pm on Tuesday, April 29, 2025. Bids may be received up to but not later than, the date and time listed above, via the District e-Procurement Portal located at https://procurement.opengov.com/portal/PCSB. The District e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The Pinellas County School District Purchasing Department strongly recommends completing your response well ahead of the deadline.

Pinellas County Schools has partnered with OpenGov Procurement which provides government agencies and their suppliers with a comprehensive and easy to use web-based eProcurement system. Registered suppliers receive automatic notification and transmittal of bid solicitations, and there is no charge to register and subscribe to receive PCS solicitation notifications. Please visit https://procurement.opengov.com/portal/pcsb to register and subscribe.

Once you have downloaded bid documents from an OpenGov notification you will automatically receive an e-mail notifying you when any addenda are issued or questions posted have been answered. If you obtain our solicitation documents from any other source, we cannot guarantee that you will automatically receive subsequent notifications of addendums. To assure that you are automatically notified, you must visit the above website and download the bid document. The District will not be responsible if you fail to receive any and all addendums if you obtain the original bid document from another source.

The district will give consideration to prices established by the State of Florida Department of Management Services, Division of Purchasing through its contracts and negotiated agreement price schedules.

The procurement contact for this solicitation is Jena Grage and can be reached at gragej@pcsb.org.

Submit Electronic Responses via the District e-Procurement Portal:
https://procurement.opengov.com/portal/PCSB

Files

File Type Posted
Recyling_&_Disposal_Services:_End-of-Life_Electronic_Equipment_(Addendum_#1_Revision).pdf PDF
End-of-Life_Electric_Equipment_25-JG-045_FAQ.pdf PDF
Bid_Protest_Procedure.pdf PDF
NIST_808-88_Revision_1_Guidelines_for_Media_Sanitization.pdf PDF
Insurance_Specifications_for_Contractors.pdf PDF
NIST.SP.800-88r1.pdf PDF
Samples_Label.pdf PDF

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