End-of-Life_Electric_Equipment_25-JG-045_FAQ.pdf
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- Solicitation number
- 25-JG-045
- Issued by
- Pinellas County, Florida
About this file
This document is a Frequently Asked Questions (FAQ) file for Bid #25-JG-045 issued by Pinellas County Schools (PCS) for Recycling & Disposal Services of End-of-Life Electronic Equipment. The bid covers the disposal and recycling of various electronic devices including Apple and Dell computers (Latitude, OptiPlex models), tablets, iPads, Microsoft Surface devices, and printers from multiple manufacturers like Lexmark, HP, Brother, Epson, and Xerox. The electronic equipment ranges in age from 3 to 40 years, with most systems being intact. The single pickup location is in Largo at the district's warehouse, and the district will provide labor for palletizing, stretch wrapping, and loading equipment onto trailers.
The bid requires a comprehensive audit trail, including certificates of data destruction and recycling. The district does not have a projected list of specific computer models for disposal and estimates the annual quantity as "1 or more" for each classification. Most monitors will be flat panel, and the schools classify equipment as "working" or "non-working" when turned in. Very few items are donated to community educational programs. The district requests Gaylord boxes and prefers a pallet exchange system. Potential vendors should note that while most systems will be complete, some may be missing hard drives or memory devices, and the contractor is obligated to destroy all information securely.
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Bid #25-JG-045
Recycling & Disposal Services: End-of-Life Electronic Equipment
MOST FREQUENTLY ASKED QUESTIONS & ANSWERS
1. Are there any specs available on the PC's and can I get the Model # of the PC’s?
Here's a sample of some of the items we receive in to surplus from our schools and departments that goes to recycling:
a) Apple iMac, Apple iPad, Apple Mac Mini, Apple MacBook, Latitude 3150, Latitude 3180, Latitude
3180 2/1, Latitude 3189, Latitude 3189 2/1, Latitude 3190, Latitude 3190 2/1, Latitude 3330, Latitude 3340, Latitude 3350, Latitude 3379, Latitude 3379 2/1, Latitude 3390 2/1, Latitude 3399, Latitude 3399 2/1, Latitude 5290 2/1, Latitude 5400, Latitude 5480, Latitude 5490, Latitude 5570, Latitude E5410, Latitude E5420, Latitude E5430, Latitude E5440, Latitude E5450, Latitude E5470, Latitude E5480, Latitude E5490, Latitude E6430, Latitude E7450, Latitude L13, Microsoft Surface, OptiPlex 2020 AIO, OptiPlex 210L, OptiPlex 3010, OptiPlex 3010 AIO, OptiPlex 3011, OptiPlex 3011 AIO, OptiPlex 3020, OptiPlex 3020 AIO, OptiPlex 3030, OptiPlex 3030 AIO, OptiPlex 3040, OptiPlex 3040 AIO, OptiPlex 3046, OptiPlex 3050, OptiPlex 3050 AIO, OptiPlex 3060, OptiPlex 3240, OptiPlex 3240 AIO, OptiPlex 330, OptiPlex 380, OptiPlex 390, OptiPlex 390 AIO, OptiPlex 5040, OptiPlex 5050, OptiPlex 5060, OptiPlex 5250 AIO, OptiPlex 5260, OptiPlex 5260 AIO, OptiPlex 7010, OptiPlex 7020, OptiPlex 760, OptiPlex 780, OptiPlex 790, OptiPlex 9030, OptiPlex G270, OptiPlex GX260, OptiPlex GX270, OptiPlex GX620, and OptiPlex GX755
b) Printers: Lexmark, HP, Brother, Epson, Xerox/Fuji, etc.
2. Is it possible to get weight or count by item for the electronics you have recycled in the past year?
An accurate estimate of the quantities recycled in the past year is difficult to determine at this time;
therefore, the estimated annual quantity listed on the Pricing Proposal Form for each classification that will be disposed of is listed at 1 or more. An example of the computer and printer models have been provided as an answer to question 1 above.
3. What is the percentage of items donated to government agencies, nonprofit organizations, etc.?
A very small percentage. On rare occasions community educational programs are granted donations of some technology items.
4. What is the percentage of your leased equipment?
There is no lease program this year. It hasn’t been decided yet about next school year.
5. Will there be more than one pick up location?
There is only one pickup location here in Largo at the warehouse.
6. Are all of the CPU's, E-macs / I-macs and Laptops complete with memory and hard drives? If all of the hard drives are included with the machines, we will wipe them and supply you with a report with all of the serial numbers.
The computers arrive at our warehouse from all sources with different circumstances. Many will have the hard drives and memory devices intact, but some will not. Under special conditions in the bid the qualifications of the contractor awarded this bid is obligated to destroy all that information and provide the documentation to our records management division as evidence that it has been done.
7. Is labor available to palletize and stretch wrap equipment prior to pick up?
Surplus staff will provide all labor to prepare pallets for shipment.
8. Can a full size trailer, 48’-53’ access the building for pickup?
Yes.
9. Is there a loading dock and forklift available for loading?
Yes, there is a loading dock and forklift for loading.
10. Is there labor available to load the pallets onto the truck?
Yes, surplus staff will load the pallets into the trailer.
11. Is there any sort of projected list of models of computers and/or laptops that will be disposed of during this contract?
No, there is no projected list.
12. Approximately, how many CRT televisions or CRT monitors are still in use in the district?
The quantities are unknown.
13. What is currently being done with the items referenced in this bid?
They are currently being recycled.
14. Approximately, how old are the assets or how often are they refreshed?
They range from 3 to 40 years.
15. Is there a list of materials that were recycled last year?
No, we do not have a complete list at this time.
16. I am looking for the specifications for the processors, RAM, hard drive, form factor for the CPU’s, servers, laptops, screen sizes on monitors, and jet types on printers being referenced in this bid.
The items are sorted and grouped according to similar items only, they are not arranged or recorded for recycling by specifications or size.
17. What does miscellaneous electronics listed on the bid consist of?
Examples are listed under item #26 on the bid proposal price sheet.
18. What type of audit trail is required?
The district requires certificate of data destruction, certificate of recycling, and a description of everything recycled as described in qualifications of bidder section of the bid document.
19. Do you use Gaylord boxes?
Yes, we request Gaylord type boxes in this bid as needed.
20. Do you need pallets with the Gaylord boxes?
Yes, we would like to do a pallet exchange, otherwise we have to purchase pallets for the operation.
21. Are you getting flat panel monitors in with your items to be recycled?
Yes, we do get flat panel monitors.
22. Would you accept a straight box truck that can only handle up to 10 pallets at a time for pick up?
Yes, we will accept a 10-pallet pick up. We may need pickups more frequently if that is the only truck size available.
23. Are the items intact or do they have things missing on or in them (e.g. Hard Drives/Circuit Boards)? The majority of the systems will be intact.
24. What is meant by “good” and “scrap”? Is this “working” and “non-working”? The schools provide a working or non-working disposition of the equipment when turned in to us. We place items indicated as non-working on the scrap list.
25. What is meant by “All In Ones”? All-In One computers are the type which have a CPU built-in with the monitor.
26. What % of the monitors are CRT vs. flat screen, and what percent of the flat screens are working? All of the monitors will be flat panel. We assume most or all work.
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