RECS RFP Chillers & Condensing Units Condition Ass

The Minnesota Department of Administration's Real Estate and Construction Services (RECS) is seeking mechanical and electrical engineering services to conduct a comprehensive conditions assessment of chillers and condensing air conditioning systems at the Minneapolis Veterans Home campus. The project, identified as RECS Project #75MP0112, requires a detailed investigation and conditions assessment report covering 10 buildings located at 5101 Minnehaha Avenue in Minneapolis, Minnesota. Key deliverables include a thorough assessment of existing chiller and condensing unit systems, with potential subsequent design services depending on initial findings and available project funds. A mandatory pre-proposal site visit is scheduled for April 30, 2024, and final proposals are due by May 10, 2024, at 12:00 PM. Evaluation will focus on the firm's qualifications, project understanding, approach and methodology, key personnel expertise, and ability to meet project requirements. The initial contract term is anticipated to run from June 1, 2024, to May 31, 2026, with an option to extend for an additional three years. Proposing firms must submit comprehensive documentation, including a detailed qualifications proposal (Exhibit C), fee proposal (Exhibit B), and various required certifications and forms.

The state demonstrates a commitment to diverse business participation through its Small Business Procurement Program, seeking to identify and potentially certify small businesses, minority-owned businesses, women-owned businesses, businesses owned by persons with disabilities, and businesses located in economically disadvantaged counties. Proposing firms must provide evidence of workforce diversity, submit a certificate of insurance, complete an affidavit of non-collusion, and disclose any foreign outsourcing practices. The RFP allows for subconsultants and requires detailed information about key personnel, including their resumes and qualifications. While specific budget ranges are not explicitly stated, the fee proposal is to be submitted as a total lump sum, with reimbursable expenses limited to printing, electronic file distribution, postage, and long-distance telephone calls. The state will supplement the contract through a Supplemental Agreement for code plan review and inspections. Interested firms must be registered in Minnesota and prepared to promptly commence work upon contract execution. Though no incumbent vendors are specifically mentioned, the project appears to be a new assessment initiative for the Minneapolis Veterans Home campus.