Records Center Scanners IFB

The State of Illinois is issuing an Invitation for Bid (IFB) for the procurement of records center scanners for the Illinois Department of Transportation (IDOT). The IFB seeks bids for 19 desktop scanners and 5 flatbed scanners to be delivered, set up, tested, and maintained at the Records Center in Springfield, IL. The initial contract term is 3 years with a 1-year renewal option. Bids must be submitted electronically through the BidBuy procurement system by the due date of July 29, 2021. The state will award the contract to the responsive and responsible bidder submitting the lowest price, and pricing for the leased equipment and maintenance services must be firm for the initial 3-year term, with optional pricing for the 1-year renewal.

There are no small business, minority/women/disabled, or veteran-owned business set-aside requirements for this solicitation. IDOT will not pay any costs for transportation, delivery, or installation, as these must be included in the vendor's pricing. The contract is contingent on the availability of appropriated funds. The IFB does not identify any incumbent vendors or current contractors, nor does it provide any information on the existing infrastructure or technology that may require integration.